AIIM - The Global Community of Information Professionals

Digital Leaders Tackle Information Chaos at its Origins

May 18, 2018 10:51:36 AM by John F. Mancini

In a recent AIIM Industry Watch survey -- State of Intelligent Information Management: Getting Ahead of the Digital Transformation Curve -- I asked this question -- “Agree or Disagree: Digitizing and standardizing business inputs is one of the key bottlenecks for Digital Transformation.” The results are clear: Information chaos needs to be tackled at its origins.

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Topics: digital transformation,, information capture, intelligent capture, parascript

Is Automation Obtainable? It is in your Accounts Payable Department

May 3, 2018 10:34:00 AM by Theresa M. Resek, CIP

AP Automation is an obtainable goal in this century, in this decade, in this year! How, you may ask? If you can relate to this stat from recent AIIM research where 52% of respondents say their invoice processes take at least three days – some up to as many as 25 days – when using manual solutions for invoice data entry, validation, and approval using paper, you are a prime candidate. So where to start?

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Topics: finance, workflow, digital transformation,, accounts payable, financial process, accounting, intelligent information management

Identifying the Root Causes to the Delays and Exceptions In Your Processes

Apr 9, 2018 10:20:00 AM by Theresa M. Resek, CIP

When you’re working to document your processes, an initial goal is to map the workflow of the typical, standard task, getting the most common branches outlined. This will comprise of the steps you know well, the steps that already run fairly smoothly. Yes, this will not cover every scenario, but that’s ok at this stage.

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Topics: workflow, digital transformation,, intelligent information management

Steps to Mapping, Testing, and Implementing a Process

Apr 3, 2018 10:48:00 AM by Theresa M. Resek, CIP

This is an overview of what is involved when it comes to documenting how to automate your processes. Of course, the devil’s in the details, and certainly, this is not the only way, but after listening to and learning from hundreds of our industry’s best consultants and analysts (the benefit of producing so many webinars – I listen to them all), I think this is one approach for you to consider.

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Topics: workflow, digital transformation,, intelligent information management

Guest Post - Digital Transformation: Adapt Your Business Environment

Mar 5, 2018 11:40:00 AM by Greg Council and Rebecca Rowe

“Digital Transformation is a game changer,” and “leaders embrace digital transformation”—but is it really a game changer and have we actually embraced it?

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Topics: data, analytics, automation, business transformation,, digital transformation,

Going Down the Rabbit Hole

Feb 15, 2018 10:44:00 AM by Theresa M. Resek, CIP

When I was a young child, in an era when school papers had to be researched in libraries with card catalogs and shelves upon shelves of books, my father had the bright idea to purchase a complete set of Encyclopedia Britannica. Now, we lived on a tight budget and my mother wasn’t too thrilled with this splurge when a perfectly good library was so close to home. Dad wouldn’t hear of it! “Our girls need the best education we can offer,” so of course, mom relented.

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Topics: ecm, capture, digital transformation,, machine learning, intelligent information management

How to Tackle the Information Chaos Problem

Nov 13, 2017 5:33:58 PM by John Mancini

Many organizations are on some sort of Digital Transformation journey – or they should be. Everyone wants to “transform.” But what exactly is Digital Transformation?

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Topics: information chaos, digital transformation,, kodak alaris

5 Ways PDF Solutions Transform Digital Strategy

Nov 8, 2017 10:45:00 AM by Thomas LaMonte


What if every file—from documents to multimedia—was digital and used the same file format: “File.everything”— wouldn’t that be nice?

But for most workers, the present information environment couldn’t be more different. Today, the typical information ecosystem is a content jungle: multiple file formats, a mix of structured and unstructured content, all growing wildly throughout the organization. Under these conditions, search is difficult; unused operational information atrophies into “dark data,” or the untapped, operational content that sits idle in our repositories. Dark data is at once a security vulnerability, as well as a missed opportunity to leverage information to its fullest potential. Fortunately, today, there is a solution.

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Topics: pdf, Digital business, digital transformation,, dark data

9 Ways Uncontrolled Information Stands in the Way of Your Digital Transformation Plans

Oct 31, 2017 10:27:32 AM by John Mancini

Most organizations are on some sort of Digital Transformation journey. Everyone wants it. But what exactly is it? And how do you get there?  How can you navigate the changes Digital Transformation brings while staying focused on business growth? How do you avoid disenfranchising employees and losing customers to more digitally savvy competitors?

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Topics: semantic, content management, semantic web, digital transformation,, rhinodox

11 Things You Need to Know About Uncontrolled Information

Jul 18, 2017 10:47:00 AM by John Mancini

The reality for many organizations is that uncontrolled information – and especially paper -- still has a stranglehold on day-to-day activities. Many tasks requiring review and approval still require physical interactions with paper-based information. There is clearly room and opportunity for business organizations to maximize their information use and value as well as lower operating costs by removing paper from their business processes. 

Information capture is the first step in being paper-free, whether it is digitizing paper using scanners, or capturing digitally created information immediately and maintaining it in digital form. 

Consider the following 11 data points from AIIM research pointing to the challenges associated with managing unstructured information:

  1. 65% of organizations say they are still “signing” on paper.
  2. Paper is still with us despite everything - only 43% of organizations say paper is decreasing in their organizations.
  3. The human factor is still the primary reason for paper use for handling, reading, and note taking (47%), along with lack of a management plan to move away from paper (47%).
  4. 39% of organizations say they lack understanding and awareness when it comes to paper-free options.
  5. 66% of organizations report rising numbers of digital inbound documents.
  6. 38% of organizations say that they now receive more digital invoices than those in paper form.
  7. When it comes to converting key business processes, Accounts Payables (AP) is the top priority for 30% of organizations.
  8. 36% of organizations say they have a combination of paper and digital content in the same workflows.
  9. 43% of organizations say removal of paper from processes should be a constant objective.
  10. Key benefits identified in gaining control of uncontrolled information are faster customer response (50%) and higher productivity (42%).
  11. 45% of organizations report payback of their information capture investments in less than 6 months.

Interested in finding out more? Check out this new Tip Sheet, Understanding the “Three” Root Causes of Process Inefficiency.

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Topics: content management, ecm, scanning, capture, digital transformation,, information capture

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