A blog by Atle Skjekkeland

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How to deal with Dropbox?

Posted by Atle Skjekkeland on Dec 23, 2014 1:53:00 AM

Business executives and staff are adopting cloud solutions to get work done, but every organization will also need to ensure that corporate information is retained and secured. How do you then deal with corporate content in applications that staff have signed up for? How do you ensure compliance, security, and privacy with user-driven IT?

I don't think you can stop BYOD and BYOA (Bring Your Own App), you need to work with it.
  • Option 1: Try to stop it, but this may become increasingly difficult over time with user-driven IT.
  • Option 2: Focus on System of Records (what to control) vs System of Engagement (what to provide guidance on).
    • Determine informal vs formal content, e.g. ISO9001, records, etc
    • Create a policy for informal content, e.g. Box, Evernote, Dropbox
    • Create a policy for formal content, e.g. contracts, agreements.

System_of_Engagement_vs_System_of_Record

 

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Topics: information governance, user-centric IT

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Welcome to my blog. My name is Atle Skjekkeland, Chief Evangelist at AIIM – the Association for Information and Image Management.

I am a modern day Norwegian viking fighting for how to best use technology to transform businesses. Join me explore how technology and information can be used to create a new reality, add value, reduce costs, or manage risk.

I have for the last 9 years lived with my family in "Vinland" - this is what the vikings used to call America when they discovered this continent hundreds of years before Columbus. But even vikings get homesick, and our new home is now in Kristiansand, Norway.

Join me to explore how to best transform businesses to become digital businesses. If I can help, contact me at askjekkeland@aiim.org.

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