Hot off the presses -- New #SharePoint market assessment from #AIIM
John Mancini

By: John Mancini on September 18th, 2013

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Hot off the presses -- New #SharePoint market assessment from #AIIM

Enterprise Content Management (ECM)  |  Sharepoint and Office 365  |  eDiscovery

We've just released our new SharePoint survey.  First thing, before talking about some of the insights in the report by AIIM Analyst Doug Miles, is to GET YOUR COPY.  The research is free, but only for a short period -- after that, it will become a member only resource.

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I'll probably do a follow-up post on some of the numbers, but let me for now hop to the end of the report and recap some of Doug's recommendations based on the research.  Sound advice. 

Doug's Recommendations

  • If your existing SharePoint deployment is struggling or stalled, do not assume that upgrading to 2013 will
    fix it. Consider whether the drive to go forward resides just in the IT department or is more of a business
    project.
  • Endeavor to re-kindle progress before moving on to the new version. Consider calling in external help:
    this may be in the form of external consultants, external training, or third-party add-on suppliers.
  • Above all, look at user acceptance of information governance as a concept, and how it is embodied in
    SharePoint specifically. You may need to re-address policies, and carry out re-training. Consider making
    it easier for users to comply with policy by using third party products for metadata automation, and
    providing access through familiar UI’s like Outlook.
  • Investigate the new features and functions of SharePoint 2013. Take as objective a view as possible. Talk
    to others in the SharePoint community about their experience. If you don’t understand the implications of
    some of the features call in external help.
  • If your current deployment of SharePoint has metadata deficiencies or security inconsistencies, consider
    using a migration tool to align and fix the data into a “clean” 2013 system. This will give you the best
    opportunity to correct long-standing issues.
  • Using SharePoint 365 as a cloud service, fully integrated with Lync and Exchange 365, and more widely
    available outside the firewall, is an attractive proposition, but be aware that this may also limit your ability
    to port your custom applications, and to integrate with other on-premise systems. You may also be locked
    into the Microsoft upgrade schedule and be compromised on customization compatibility.
  • Do not rely on SharePoint 2013 to kick-start your mobile access, content-sharing and social business
    initiatives. It may suffice, but compare and contrast the offerings from best-of-breed products or
    integrations. Chances are you could get started now without upgrading to 2013 first.
  • The same is true of records management. Don’t settle on SharePoint simply because you have it.
    Consider your needs for secure access, compliance and e-discovery across the business, and include
    paper records and electronic. Then evaluate SharePoint’s capabilities in this area.
  • Do not assume an either/or scenario for records management. Your existing system(s), existing
    suppliers, or your outsource may be able to provide a win-win integration with SharePoint. 

Get the report NOW.

About John Mancini

John Mancini is the President of Content Results, LLC and the Past President of AIIM. He is a well-known author, speaker, and advisor on information management, digital transformation and intelligent automation. John is a frequent keynote speaker and author of more than 30 eBooks on a variety of topics. He can be found on Twitter, LinkedIn and Facebook as jmancini77. Recent keynote topics include: The Stairway to Digital Transformation Navigating Disruptive Waters — 4 Things You Need to Know to Build Your Digital Transformation Strategy Getting Ahead of the Digital Transformation Curve Viewing Information Management Through a New Lens Digital Disruption: 6 Strategies to Avoid Being “Blockbustered” Specialties: Keynote speaker and writer on AI, RPA, intelligent Information Management, Intelligent Automation and Digital Transformation. Consensus-building with Boards to create strategic focus, action, and accountability. Extensive public speaking and public relations work Conversant and experienced in major technology issues and trends. Expert on inbound and content marketing, particularly in an association environment and on the Hubspot platform. John is a Phi Beta Kappa graduate of the College of William and Mary, and holds an M.A. in Public Policy from the Woodrow Wilson School at Princeton University.