AIIM - The Global Community of Information Professionals

Revenge of the Metadata Nerds

Sep 11, 2018 11:24:00 AM by John F. Mancini

We once had an IT person who worked for us who took a page out of the old Saturday Night Live routine, Nick Burns -- Your Company’s Computer Guy, who guarantees to “fix your computer and then make fun of you.”  

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Topics: metadata, records management, Compliance and records management, content management

It's like Deja Vu all over again -- a Records Management classic

Feb 12, 2018 6:33:01 PM by John F. Mancini

As Yogi supposedly once said, it's like deja vu all over again.

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Topics: Compliance and records management, records management, electronic records management, information governance

6 Reasons Digital Preservation Needs to be Part of Your Intelligent Information Strategy

Dec 18, 2017 10:00:00 AM by John Mancini

According to IDC, the digital universe is doubling every two years, and will reach 40,000 exabytes (40 trillion gigabytes) by 2020. (Note: A single exabyte of storage can contain 50,000 years’ worth of DVD-quality video.) Organizations that fail to immediately address the long-term preservation implications of this massive tsunami of data as it enters the organization will never ever catch up.

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Topics: digital preservation, electronic records management, Compliance and records management, information governance, preservica

Just Because It’s “Informal” Employee Collaboration Doesn’t Mean You’re Not Responsible for It

Nov 7, 2017 10:00:00 AM by John Mancini

Employee Engagement is the Holy Grail

“Engagement” is the Holy Grail for every organization, and enterprise collaboration systems are at the heart of efforts to more deeply engage employees. Deloitte notes, “In a digital world with increasing transparency and the growing influence of Millennials, employees expect a productive, engaging, enjoyable work experience.”

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Topics: systems of engagement, engagement, social meda, employee engagement, electronic records management, Compliance and records management, archive

CIP Spotlight: Elizabeth Croom on eCourts and Getting Certified

Aug 17, 2017 10:23:00 AM by Jesse Wilkins

As part of our Certified Information Professional Spotlight series, I recently sat down with Elizabeth Croom, Assistant Legal Counsel for a state’s Administrative Office of the Courts. We chatted about why she chose to get certified and the best ways to prepare for the exam.

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Topics: cip, certified information professional, information management, ecm, enterprise content management, electronic records management, erm, Compliance and records management

Modern Records Management 

Aug 15, 2017 10:31:00 AM by Peggy Winton

In a digitally transforming business environment, neither Records Management nor Information Governance is at the top of your executives' list of priorities. Instead, business leaders are making time -- and making way -- for tools and techniques that execute processes nimbly and on demand for improved customer experience and competitive edge.

The file cabinet metaphor doesn’t work in the digital world, and the traditional approaches to identifying, appraising, and scheduling records and information, including electronic records, doesn’t work on big data. Extracting insight from this exploding volume of information requires individuals who can prepare it for machine learning and deep learning.

By converting everything to digital form, organizations can apply auto-classification technologies to dispose of information without business value, allowing people to focus on mission, not on managing their information and records for retention. And, managing data at this massive scale increases the need for metadata management. It’s the key to moving from a “store everything” mindset to a “put it to work” mindset.

Where does all this leave the records management professional? Where are the proof points for records management as business enabler?

You may not think so, but Records Managers can play a vital role in this business transformation -- if they change their approach and mindsets to connect to the bigger world of data and content. While the value is in content in motion, the granularity of the content and the elements of control are still important to the process. Records professionals certainly lend perspective to that!

I’ve spoken with a few forward-thinking records pros who contend that the industry would have been better served by striving to modernize ‘records management’ than by trying to convince people they need “information governance”. We’ll be discussing that concept over lunch in a few cities this fall. Our aim is that together, we will assemble the proof points that redefine records management for a digitally transforming world. We invite you to join us in your neck of the woods.

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Topics: electronic records management, Compliance and records management

CIP Spotlight: Joanie Erickson From Molex Shares Her Story

Jul 28, 2017 10:26:00 AM by Jesse Wilkins

As part of our Certified Information Professional Spotlight series, I recently sat down with Joanie Erickson, Global Records and Information Governance Leader at Molex, an electronics manufacturer specializing in connectors. We talked about how the certification has helped her establish credibility among her teammates and even get a new job!

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Topics: cip, certified information professional, information governance, information management, Compliance and records management

Eating More Fiber and Getting to the WHY? of Information Governance

Oct 17, 2013 2:13:59 PM by John F. Mancini

It’s time to have an executive “conversation.”  You know which one.  The one that is tied to personal and
organizational health.  Here’s a typical checklist:

  1. Watch my cholesterol.
  2. Get out of the office and manage more by walking
  3. Get my blood pressure checked.
  4. Focus on outcomes, not on dictating everything
    that must be done.
  5. Get more exercise.
  6. Travel less and spend more time at home.
  7. Eat more fiber.
  8. Get my oil changed every 3,000 miles.
  9. Get serious about information governance.

OK, OK, OK.  I’ll do 1
through 8.  I promise.  I’ll be serious this time.  I’ll do them ALL if you’ll just lay off number
9.  Just please, please, please, don’t
talk to me about information governance. 

When I talk to executives, I often explain the importance of
effective information management in terms something like this:

“You have financial systems in
place to manage your organization’s financial assets.  You have ERP systems in place to manage its
physical assets.  You have HR systems to
manage your people assets.  In the
Information Age, you need a system and a process to manage your information

Usually I get a lot of executive head nods when I say things
like this.  Yet when push comes to shove,
there’s a lot more good intention going on relative to information governance
than concrete action. 

According to AIIM’s Information Governance - records, risks and retention in the litigation age in only 15% of
organization’s is Information Governance “in place, important and communicated
and enforced.”  15%.

There are a lot of reasons for this gap between intentions
and reality:

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Topics: information certification, cloud, certified information professional, Compliance and records management

8 New #AIIM Reports on #Content - And All Free - #ECM #SharePoint

Sep 17, 2013 11:50:05 AM by John F. Mancini

Please enjoy these recent reports and new infographics from AIIM Market Intelligence which are free to download:

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Topics: cloud, 8 things, Compliance and records management, Industry statistics and research

If you want the Exec Suite to care about #Information #Governance, you need to clearly answer WHY?

Sep 12, 2013 10:50:27 AM by John F. Mancini

Executives typically care about results and accountability
for the following:

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Topics: information certification, cloud, Compliance and records management

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