In the pre-digital era at AIIM, microfilm did a pretty good job of taking care of both the short-term information management needs of many organizations (better, faster, cheaper, easier to manage than paper) and their long-term information preservation needs (eye-readable for more than 500 years).
Two objectives — management and preservation — got separated along the digital journey. In the process, long-term preservation of digital information took a backseat to the short-term utilization and optimization of this information in business processes. In addition, many organizations lost track of the key differences between back-up, archiving, and true long-term preservation.
The business implications of the failure to ensure access (search/retrieval) and usability of long-term digital information are significant. This failure is impeding the ability of many organizations to extract value, mitigate risk and use information in an intelligent way for competitive advantage.
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