What if we stopped battling users and gave them what they need? -- EFSS
John Mancini

By: John Mancini on November 1st, 2016

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What if we stopped battling users and gave them what they need? -- EFSS

Enterprise Content Management (ECM)  |  Enterprise File Sync and Share (EFSS)


Organizations often wring their hands worrying about the “Dropbox” effect – employees using unsanctioned and consumer grade file sync and share solutions to improve their own personal productivity.  Within this often frustrating user behavior, though, is a key truth:  Many ECM solutions are too simply too complicated and cumbersome to meet the needs of the modern knowledge worker. 

So instead of fighting an uphill battle to get users to change their behavior, suppose organizations embraced the consumer revolution and adopted an enterprise-grade file sync and share solution? 

What are the key benefits of adding enterprise file synch and share (EFSS) capabilities to your ECM strategy?

  1. Improved ease of use.
  2. EFSS can improve document security and confidentiality.
  3. Improved flexibility and scalability. 
  4. EFSS can speed up many core back-end processes.
  5. Paper documents are easily lost or damaged.
  6. Anytime access eliminates costly travel and expenses.
  7. Audit trails confirm secure and authorized access
  8. Safe and secure file sharing and storage
To respond to current customers, create new business opportunities and maintain an overall competitive advantage, organizations need secure, timely, and accurate access to key information. This requires a holistic approach to information and content management – developing and supporting an information ecosystem that offers an infrastructure for sharing, collaborating, and analyzing content in ways that enhance its value and maximize its use.

One way to achieve these objectives is by extending applications – such as an enterprise content management (ECM) solution – by leveraging file sync and share tools. An effective cloud-based sharing approach can help bridge content silos across the enterprise, providing consistency in content, enhancing internal and external collaboration, and improving access.

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About John Mancini

John Mancini is the President of Content Results, LLC and the Past President of AIIM. He is a well-known author, speaker, and advisor on information management, digital transformation and intelligent automation. John is a frequent keynote speaker and author of more than 30 eBooks on a variety of topics. He can be found on Twitter, LinkedIn and Facebook as jmancini77. Recent keynote topics include: The Stairway to Digital Transformation Navigating Disruptive Waters — 4 Things You Need to Know to Build Your Digital Transformation Strategy Getting Ahead of the Digital Transformation Curve Viewing Information Management Through a New Lens Digital Disruption: 6 Strategies to Avoid Being “Blockbustered” Specialties: Keynote speaker and writer on AI, RPA, intelligent Information Management, Intelligent Automation and Digital Transformation. Consensus-building with Boards to create strategic focus, action, and accountability. Extensive public speaking and public relations work Conversant and experienced in major technology issues and trends. Expert on inbound and content marketing, particularly in an association environment and on the Hubspot platform. John is a Phi Beta Kappa graduate of the College of William and Mary, and holds an M.A. in Public Policy from the Woodrow Wilson School at Princeton University.