6 Reasons Digital Preservation Needs to be Part of Your Intelligent Information Strategy
John Mancini

By: John Mancini on December 18th, 2017

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6 Reasons Digital Preservation Needs to be Part of Your Intelligent Information Strategy

digital preservation  |  information governance  |  electronic records management  |  Compliance and records management  |  preservica

According to IDC, the digital universe is doubling every two years, and will reach 40,000 exabytes (40 trillion gigabytes) by 2020. (Note: A single exabyte of storage can contain 50,000 years’ worth of DVD-quality video.) Organizations that fail to immediately address the long-term preservation implications of this massive tsunami of data as it enters the organization will never ever catch up.

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We’ve tended to adopt an image of Digital Preservation as something frozen in time and inaccessible and hidden away in the less-traveled parts of the organization.

It is time to think about Digital Preservation differently — as a dedicated capability that keeps long-term information alive and usable and trusted and easily found. The time to act is now. AIIM believes that digital preservation needs to be viewed through the prism of a set of Intelligent Information Management capabilities that are integral to delivering upon the Digital Transformation challenge of understanding, anticipating, and redefining internal and external customer experiences.

Consider these 6 data points from a new AIIM market research study on Digital Preservation:

1 -- 75% of organizations describe digital preservation as “important” or “very important” to their organization.

BUT

2 -- 57% of organizations believe that existing content systems are not effective at managing long-term preservation of digital information.

3 -- 53% say that long-term information is difficult to search.

4 -- 47% say they have no way of knowing whether information older than 10 years will actually be readable.

5 -- 75% say that long-term digital records are at constant risk of not being findable, readable or useable when required.

6 -- 79% say that digital information that must be kept for 10 years or longer is inherently at risk due to changes in technology and file formats.

Find out more about this under-appreciated dimension of intelligent information management in my new eBook -- Digital Preservation — Is your current approach to long-term digital information failing the business?

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About John Mancini

John Mancini is the President of Content Results, LLC and the Past President of AIIM. He is a well-known author, speaker, and advisor on information management, digital transformation and intelligent automation. John is a frequent keynote speaker and author of more than 30 eBooks on a variety of topics. He can be found on Twitter, LinkedIn and Facebook as jmancini77. Recent keynote topics include: The Stairway to Digital Transformation Navigating Disruptive Waters — 4 Things You Need to Know to Build Your Digital Transformation Strategy Getting Ahead of the Digital Transformation Curve Viewing Information Management Through a New Lens Digital Disruption: 6 Strategies to Avoid Being “Blockbustered” Specialties: Keynote speaker and writer on AI, RPA, intelligent Information Management, Intelligent Automation and Digital Transformation. Consensus-building with Boards to create strategic focus, action, and accountability. Extensive public speaking and public relations work Conversant and experienced in major technology issues and trends. Expert on inbound and content marketing, particularly in an association environment and on the Hubspot platform. John is a Phi Beta Kappa graduate of the College of William and Mary, and holds an M.A. in Public Policy from the Woodrow Wilson School at Princeton University.