Can You Strike it Rich with Co-Authoring?
Organizations today work with a great volume and variety of data. The trick is using that information in ways that improve the performance of the organization. One example is in the oil and gas industry where the stakes are extremely high; involving millions in revenue. Government approval for exploratory oil and gas rights are awarded to companies with the best technical application. The trouble is, assembling and authoring highly complex, high-value documents like exploratory proposals and regulatory submissions – which can often be thousands of pages – is a huge challenge.
Organizations are searching for a better way. According to the AIIM 2018 State of the Industry study, 50% of the companies we surveyed were either “actively searching” for or “evaluating” new content integration tools and 49% said they were looking for better collaboration platforms.
One answer may be co-authoring. Unlike content management systems that provide a platform for file sharing, co-authoring takes a different approach by employing a single source repository where all enterprise content is managed. Concurrent co-authoring ensures that if a section is updated or content is changed, the revisions are automatically populated across the enterprise. This avoids the all too common scenario where just hours before the deadline, authors and stakeholders are still struggling to determine which content elements and drafts are the latest versions.
How can you gain advantage with a similar approach? That is the subject of the latest tip sheet from AIIM, Complex Collaboration in the Oil & Gas Industry. Check it out. I explore some lessons learned in the oil and gas industry and how all organizations can find benefit. Included are three transformational tactics to consider that will help you make the most of co-authoring.
Can you strike it rich with co-authoring? It could happen. The benefits are compelling, especially for enterprise organizations working with highly complex, high value documents.
About Kevin Craine
Kevin Craine is a professional writer, an internationally respected technology analyst, and an award-winning podcast producer. He was named the #1 Enterprise Content Management Influencer to follow on Twitter and has listeners and readers worldwide. Kevin creates strategic content for the web, marketing, social media, and more. He is the written voice for some of North America's leading brands and his interviews feature today's best thought leaders. His client list includes many well-known global leaders like IBM, Microsoft and Intel, along with a long list of individuals and start-ups from a wide variety of industries. Kevin's podcasts have been heard around the world, including the award-winning weekly business show "Everyday MBA". He is also the host and producer of "Bizcast" on C-Suite Radio and the producer behind podcasts for Epson, Canon, IBM and AIIM International, among others. Prior to starting Craine Communications Group, Kevin was Director of Document Services for Regence BlueCross BlueShield where he managed high volume document processing operations in Seattle, Portland and Salt Lake City. He also spent time at IKON as an Enterprise Content Management consultant working with national and major accounts. He was the founding editor of Document Strategy magazine. Kevin has also been, at one point or another, an adjunct university professor, a black belt martial artist, and a professional guitarist. Kevin holds an MBA in the Management of Science and Technology as well as a BA in Communications and Marketing.