Information Management Blog

The AIIM Blog

Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.

Stephen Clarke MRIM, CSRIM and David Robinson

Stephen Clarke MRIM, CSRIM, RIMPA Global Ambassador and J. Eddis Linton Award winner 2012, is an Information Management and AI Consultant. Stephen has had many senior roles in Information and Data Management, been a Chief Data Officer, and the Chief Archivist of Archives New Zealand, a career highlight of 20 years as senior NZ Public Sector. Stephen has been a strong advocate of standards for many years working with Standards Australia and NZ since 2007,and for ISO since 2010, and has co-developed standards such ISO 15489, ISO 13028, ISO 16175, and the ISO 30300 series. David Robinson - With more than 38 years of experience in the records / information management industry, David has worked in all levels of government to guide agencies to make the most out of their information assets. David is responsible for the redevelopment of the information management program at City of Greater Geelong and has led implementations of information management solutions at government agencies. With a passion for job crafting, storytelling and all things historical David is making it fun again to work in information management.

Blog Feature

Information Governance  |  Intelligent Information Management (IIM)

From Manual Practice to Automated Chaos

The Problem of Poor Naming Conventions In our last post, we argued that traditional records management models are failing in digital environments because they assume staff will deliberately create and capture records into formal systems, when in reality most valuable records are either never created, poorly documented, or bypassed into informal systems due to time pressures and system complexity. Compounding this issue is the poor application of naming conventions and metadata standards. Even when staff do attempt to capture records, inadequate or inconsistent naming makes information retrieval difficult. Without structured metadata or contextual tagging, records become effectively invisible within repositories, undermining their long-term accessibility and usability.

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Blog Feature

Information Governance  |  Intelligent Information Management (IIM)

Why Traditional Records Management Models Are Failing in the Digital Age

Creation And Capture Of Records Needs A Rethink The Evolution of Records Management Theory Since the 1980s, the creation and capture of records has undergone significant conceptual evolution, yet professional practice has not consistently kept pace with theoretical development. Foundational models such as the records lifecycle and the records continuum have offered foundational frameworks for understanding the management of information from creation to eventual disposal or preservation.

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14 Steps to a Successful ECM Implementation

Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.

Blog Feature

Information Governance  |  Intelligent Information Management (IIM)

1985 vs 2025: Has Information Management Actually Improved?

Has Information Management improved over the last 40 years? Are the various decision makers in organisations making better decisions based on complete record sets in 2025 compared to 1985? These are the questions we've pondered over as a profession with traditional Information Management (IM) thinking and disciplines being diluted through deprofessionalisation of the industry, reduction in further educational qualifications and theoretical knowledge.

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