I know Halloween has come and gone, but I’d love for you to entertain a horrifying scenario for a moment. It’s March 15, 2020, and the United States has just gone into lockdown in response to the COVID-19 pandemic. The Empire State Building in New York City, the Prudential Center in Boston, Willis Tower in Chicago, and office buildings across the country have become vacant ghost towns. Millions of companies and organizations have to figure out overnight how to conduct business outside the walls of their office for the first time. Now imagine cloud-based collaboration tools were never invented. There are no cloud storage solutions to safely share files across borders. There are no video meetings, digital whiteboards, or real-time document collaboration tools. There’s no instant messaging or internal message boards. How does business get done? Can the world just completely stop for two years?
The digital world has changed the way we live our lives. It has also changed the way organizations do business. With so much information being generated, it becomes more difficult for organizations to manage it all and ensure compliance with regulations like GDPR and HIPAA. Information governance helps organizations maintain control of their information while complying with these regulations.
Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Back in 2017, I called up a few of the information governance friends I’d made through the AIIM Community to better understand the challenges they were up against. As we engaged in a bit of Socratic dialogue, it became clear to us all that the perceived role of information governance had to shift from a singular focus on risk and cost reduction. If they don't, they will NEVER change the status of information management within their organizations. The key to this transformation is aligning information management decisions with business decisions.
What is Information Governance, and Why is it Important? There are many benefits to constructing an Information Governance program plan. Generally, regulatory compliance or litigation activities are at the top of the list and often spur the creation of the IG program itself, but that's just the start of the list of IG benefits.
For millions of Microsoft 365 users, a substantial portion of the organizational knowledge is created, shared, and stored in SharePoint, Exchange email, or OneDrive. Teams offers yet another way to share content with colleagues and even customers, storing files in SharePoint and OneDrive separately. Organizations must oversee this activity across multiple jurisdictions. The information flow is complicated, and the governance implications are substantial.
With the new year in full swing, there's a lot of conversation around what comes next and what 2020's impact will mean for 2021. IT teams, specifically, are working to understand how to get a grip on content sprawl in the era of remote work. A recent study commissioned by Egnyte surveyed 400 IT leaders to understand how COVID-19 has impacted businesses’ ability to maintain data security and governance with a distributed workforce.