The value of information governance is obvious to many business and IT leaders. But like confronting an attic that is full of junk, the task of organizing and governing disorganized data can seem overwhelming. Maybe that’s why too many technology and business decision-makers put information governance on the back burner, there to be ignored until a crisis arises and there is a frantic push to find critical information quickly.
AIIM Research shows the number of content systems in organizations is on the rise Organizations everywhere face the challenge of managing an ever-increasing volume of content. From documents and files to multimedia assets and web content, CRMs and ERPs, the pressing need for more broadly encompassing information management has become paramount. According to the AIIM 2023 State of the IIM Industry Report, it is evident that organizations are adopting an increasing number of content systems to handle their diverse content needs.
Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
AI Governance Resources Patricia C. Franks and Scott Cameron provided this list of helpful resources. Be sure to check out their AIIM blog post about paradata and documenting artificial intelligence (AI) processes.
Navy Petty Officer1st Class Rholanda Tucker, assigned to the "Blacklions" of Strike Fighter Squadron 213, conducts routine maintenance on a 20mm gun from an F/A-18F Super Hornet in the hangar bay of the aircraft carrier USS Gerald R. Ford in the Adriatic Sea, July 16, 2023. The Gerald R. Ford Carrier Strike Group is on a scheduled deployment in the U.S. Naval Forces Europe area of operations, employed by the U.S. Sixth Fleet to defend U.S., allied, and partner interests. Photo By: Navy Petty Officer 3rd Class Aaron Arroyo
This article was written by AIIM Florida Chapter Board Member Alvaro Arias Cruz, District Director of Archives of Bogotá. It was originally published in the AIIM Florida Chapter Newsletter in April 2023. Learn more about the AIIM Florida Chapter at https://aiimfl.org/. Colombia has one of the most robust and comprehensive archives laws in the Latin American region, identified as the General Archives Law (Law 594 of 2000). Through this state norm, Colombia and all its public institutions have made substantial progress in document management and archives administration, so much so that it has been recognized nationally and internationally as a reference for several countries to develop their own legal frameworks on their public archive policies.
I know Halloween has come and gone, but I’d love for you to entertain a horrifying scenario for a moment. It’s March 15, 2020, and the United States has just gone into lockdown in response to the COVID-19 pandemic. The Empire State Building in New York City, the Prudential Center in Boston, Willis Tower in Chicago, and office buildings across the country have become vacant ghost towns. Millions of companies and organizations have to figure out overnight how to conduct business outside the walls of their office for the first time. Now imagine cloud-based collaboration tools were never invented. There are no cloud storage solutions to safely share files across borders. There are no video meetings, digital whiteboards, or real-time document collaboration tools. There’s no instant messaging or internal message boards. How does business get done? Can the world just completely stop for two years?