AIIM - The Global Community of Information Professionals

How We Learned to Love Event Based Retention

Feb 16, 2018 10:23:00 AM by Anthony Paille

Allow me to introduce you to Wendy McLain, Manager of Enterprise Content & Records Management at Valero. Valero is a publicly traded international oil and gas company, with revenue in the billions of dollars.

Wendy will be presenting at The AIIM Conference 2018. Her session is called "How We Learned to Love Event Based Retention: A Valero Energy Case Study in Records Management." I thought this would be a great time to catch up with Wendy and ask her some questions.

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Topics: email management, retention, electronic records management, aiim conference, AIIM18

Going Down the Rabbit Hole

Feb 15, 2018 10:44:00 AM by Theresa M. Resek, CIP

When I was a young child, in an era when school papers had to be researched in libraries with card catalogs and shelves upon shelves of books, my father had the bright idea to purchase a complete set of Encyclopedia Britannica. Now, we lived on a tight budget and my mother wasn’t too thrilled with this splurge when a perfectly good library was so close to home. Dad wouldn’t hear of it! “Our girls need the best education we can offer,” so of course, mom relented.

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Topics: ecm, capture, digital transformation,, machine learning, intelligent information management

Content Migration -- Go Manual? Or Find a Partner?

Feb 14, 2018 11:43:30 AM by John F. Mancini

Carefully think through the pros and cons of your approach to content migration.

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Topics: content migration, modern ecm, cloud content management

It's like Deja Vu all over again -- a Records Management classic

Feb 12, 2018 6:33:01 PM by John F. Mancini

As Yogi supposedly once said, it's like deja vu all over again.

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Topics: information governance, electronic records management, Compliance and records management, records management

Who's Watching Your Operations?

Feb 1, 2018 10:28:00 AM by Bob Larrivee




You manage a large facility with multiple buildings across the campus. Each building while somewhat unique, is equipped with plumbing, electrical, security, HVAC, and other elements that must be monitored, maintained and repaired at some point. Ideally, you would have an army of staff available to monitor and check everything constantly to provide feedback and predict what will happen before catastrophe strikes, but you don’t. This is where machine learning and industrial operations can play a significant role.

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Topics: content analytics, machine learning, data analytics

Braindates: How We’re Kicking Peer-to-Peer Learning Up a Notch at #AIIM18

Jan 29, 2018 9:34:11 AM by Georgina Clelland

Say you’re feeling a bit under the weather. Ache here, pain there, friends asking “Are you ok? You look...tired.” What’s the first thing you’ll do? Go to the doctor?

Of course not.

You Google your symptoms, so you can judge if 1) you can cure what ails you on your own, or 2) it’s worth the hassle of going in to see your doctor. If you do end up going, you’ll proudly share your diagnosis with her before she can even examine you, just to make sure she doesn’t waste your time.

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Topics: aiim conference, AIIM18

4 Special Requirements Social Media and Collaboration Create for GDPR Compliance

Jan 26, 2018 9:29:26 AM by John F. Mancini

A new set of European rules and standards related to privacy and data protection (the General Data Protection Regulation, or GDPR) has set in motion a mad compliance and security scramble not only for European companies, but also for any company doing business in Europe or with European customers. The regulation is designed to harmonize privacy across the EU, codify more rigorous privacy rights; strike a balance between privacy and security and create an explicit obligation for both data controllers and processors to demonstrate compliance with GDPR. The clock is ticking – the regulation goes into effect on May 25th, 2018, and the potential penalties for non-compliance are significant (organizations found to be in breach of GDPR may be fined up to 4% of annual revenues or 20 million Euro, whichever is the greater).

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Topics: collaboration, social media, records management, gdpr

3 Challenges Created by an Ad Hoc Approach to Information Capture

Jan 23, 2018 6:00:22 PM by John F. Mancini

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Scanning and information capture lead a curious double life. On one hand, it seems like we’ve been doing scanning and capture forever, at least within larger companies. Scanning and capture are stable, mature technologies with a well-documented ROI. On the other hand, they are still somewhat new when it comes to adoption by many smaller and mid sized organizations.

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Topics: information security, information capture, intelligent capture

Guest Post -- Automation Is Changing the Way We Work

Jan 19, 2018 11:07:00 AM by Tanya Brooks

Artificial intelligence is changing the way we do everything. As we look ahead, self-driving cars, hyper-intelligent predictive software, and self-improving robots seem possible.

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Topics: automation, machine learning, Artificial Intelligence

Guest Post -- 10 Mindset Tips for Project Managers

Jan 18, 2018 11:05:00 AM by Paul Towers

Project management often involves working in high stress environments with tight deadlines and multiple competing priorities. The most successful Project Managers learn how to navigate these environments and often have a strong understanding of their own shortcomings and the strengths of their team.

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Topics: project management

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