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Digital Landfill, blog by AIIM President John Mancini

Why is this content management thing so difficult?

Posted by John Mancini

Apr 23, 2014 11:38:31 AM

As I approach my 18th anniversary at AIIM -- Yikes! -- I find myself in a bit of an introspective mood about our collective effectiveness.

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Dealing with Personal #InfoChaos -- One Small Step...

Posted by John Mancini

Apr 23, 2014 11:27:46 AM

Don't know if this would be helpful to anyone else, but to try and be a bit more responsive on internal emails amidst the chaos of all the bacn I can't seem to get rid of in my inbox (Bacn = reminders, newsletters, notifications, limited offers, alerts and other ephemera sent by websites, e-tailers and other services you have used ever since you made your first mouse clicks on the web) I've set up a folder and a rule for everything with an aiim.org suffix.

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7 Things You Need to Know About the Future of Collaboration

Posted by John Mancini

Apr 22, 2014 1:55:32 PM

A new generation of cloud-based content sharing tools has emerged, demonstrating how much simpler it can be to share files with any partner or outside team, either by storing them in a common-access area in the cloud, or by synchronizing content between two computers or devices via the cloud. Most of these “file share and sync” applications have adopted a “mobile first” approach.  Along the way, some added social elements such as comment streams and shared wikis. Given their “easy start” approach, these services have been readily adopted as a way for project teams to share and communicate - frequently operating under the radar of the IT department.

Many on-premise collaboration and content management system suppliers have responded by establishing cloud-only versions of their product, or extending their on-premise system into a hybrid cloud model. Others allow these new cloud collaboration services to synchronize back to established on-premise ECM systems. Because of these different models, there is considerable confusion and indeci

sion within the user base as to the best way forward, along with significant concerns about security and control.

In AIIM's new survey of 464 end user organizations we set out to measure the drivers for collaboration, the strategy choices being made, and the feature sets required. We also looked at the user requirements for mobile content access and mobile interaction with content processes and workflows.

The 7 key drivers and concerns are as follows:

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Defeating #infochaos: 10 things you should do today to tame #information #risk

Posted by John Mancini

Apr 21, 2014 9:42:00 AM

 

10 things you should do today to manage #information #risk

  1. Look to your existing policies and seek to align your electronic records practices with those that you already have for physical records.
  2. If you do not have an up-to-date Information Governance Policy that is supported across the enterprise, kick-off a project to create one. Do not consider this to be something for the records management or compliance departments: look to set up an information governance committee with representation from all areas of the business.
  3. If you already have an Information Governance Policy but it is not being enforced, determine ways to monitor compliance. Look particularly at the implementation of deletion for electronic records beyond their retention period, and see if this can be automated.
  4. Ensure that new staff and existing staff are fully trained on compliance with the policy.
  5. Your Information Governance Policy needs to evolve over time to include new media and new content types such as social content.
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New #InfoChaos #Infographic released

Posted by John Mancini

Apr 7, 2014 2:02:00 PM

We've released a new Infographic that summarizes some of the key information management issues facing organizations in the years ahead.  For a copy -- please feel free to reuse -- go HERE.

For a copy of the #InfoChaos white paper...

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Can you identify these industry leaders from #AIIM14 (and thanks for hosting, IBM)

Posted by John Mancini

Apr 7, 2014 12:53:00 PM

Many thanks to IBM for a fun booth idea during #AIIM14.  Caricatures were done on an iPAD.  Know anyone? Here's a link to the full set.  I'm 2nd row, 1st on the left if it's not immediately obvious!  (More info on IBM ECM HERE.)

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Mancini's Law -- and my #AIIM14 keynote presentation -- #infochaos

Posted by John Mancini

Apr 4, 2014 1:13:13 PM

We had a terrific time at #AIIM14 -- such awesome attendees and sponsors.  We are grateful for the trust they all put in us to take 3 days out of their schedule and share with us and with each other.  More on that in my next post.  

But for now -- here's "Mancini's Law" and my keynote presentation -- and at the bottom of the page, you'll find a link to the free companion ebook.  Feel free to share and re-use!  All of these are yours to use to help tell the story of InfoChaos...

and get the free ebook HERE -- 
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The Box IPO Filing - Looking at the Numbers - #cloud

Posted by John Mancini

Mar 26, 2014 12:50:00 PM

The Box IPO filing is generating a lot of attention on the challenges of migrating from a freemium to premium model and the sales and marketing costs associated with this transition.  I thought it might be useful to gather some of the various press articles together in one place.  First, some of the totals and highlights from Box’s Accumulated Losses: $361 Million in the Wall Street Journal blog:

  • $250 million: The amount of money Box expects to raise in the offering, although that number is a placeholder that could change.
  • $124 million: Revenue for the year ended Jan. 31, more than doubling from $59 million
  • $169 million: The loss for the year, giving the company $361 million in accumulated losses since its founding
  • $171 million: Sales and marketing expenses for the year, including stock compensation costs
  • 25 million: Registered users
  • 225,000: Number of organizations who are customers in over 200 countries
  • 34,000: Number of paying business customers, representing about 15%
  • 972: Employee count as of Jan. 31, up from 369 a year earlier and less than a third of Facebook’s staff count at the time of its IPO
  • $108 million: Cash and cash equivalents
  • $190,000: CEO and co-founder Aaron Levie’s compensation in 2014, which included a $38,750 bonus
  • $2 million: Levie’s compensation in 2013, including $1.8 million in option awards
  • 25.5%: The stake held by the top shareholder, Draper Fisher Jurvetson, which was one of the first venture-capital investors in Box
  • 4.1%: Levie’s ownership in the company; the other co-founder, Dylan Smith, owns just 1.8%

Some additional pieces:

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March Madness at #AIIM14

Posted by John Mancini

Mar 24, 2014 11:12:00 AM

March Madness is here at AIIM as we fill the last few remaining conference seats for #AIIM14.

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20 Posts to Catch You up on #InfoChaos and #AIIM14

Posted by John Mancini

Mar 23, 2014 7:22:35 PM

Enjoyed speaking with the AIIM14 attendees last week, and I promised I would compile some of the blog posts about the Conference over the past month in one place.  So here you go...Can't wait to see everyone in Orlando!

  1. The #AIIM14 #InfoChaos Hot Seat: Saving Time With ECM
  2. The #AIIM14 #InfoChaos Hot Seat: The Transformative Power of Information
  3. The #AIIM14 #InfoChaos Hot Seat: Cloud, Cloud, and MORE Cloud
  4. The #AIIM14 InfoChaos Hot Seat: Usable Products Can Help Conquer Information Chaos
  5. A 10 Point #Governance Action Plan to Manage Information #Risk
  6. #InfoChaos Covered in Information Age Magazine
  7. The #AIIM14 #InfoChaos Hot Seat: People at the Center of Content
  8. The #AIIM14 #InfoChaos Hot Seat: Control and Sharing in a BYOD World
  9. The #AIIM14 #InfoChaos Hot Seat: The Best of Both Content Worlds Is Coming
  10. #AIIM14 #InfoChaos Hot Seat: Variety - The Spice of Information Chaos
  11. The #AIIM14 #InfoChaos Hot Seat: Your Content NEEDS to be Available!
  12. On the #AIIM14 #InfoChaos Hot Seat: Dark Data Strains IT Budgets – for no good reason
  13. The #AIIM14 #InfoChaos Hot Seat: Unmanaged Content Can Cripple You
  14. The #AIIM14 #InfoChaos Hot Seat: Capture Changes Coming
  15. The #AIIM14 #InfoChaos Hot Seat: The Danger of Casual Capturers
  16. The #AIIM14 #InfoChaos Hot Seat: Keep It Simple
  17. 5 Free #Research Reports to Help You Navigate #InfoChaos
  18. The #AIIM14 #InfoChaos Hot Seat: Reshaping the Way of Work
  19. On the #AIIM14 #InfoChaos Hot Seat: Connect Content and Process
  20. "Control" Track Announced for #AIIM14 -- #Information #Governance Heats Up

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About Digital Landfill

#InformationChaos -- The game has changed.  

Information is the world’s new currency.

Read just about any business publication and you will quickly conclude that how an organization manages its information assets is now just as fundamental a source of competitive differentiation as how it manages its physical assets, its human assets, and its financial assets. Amidst all of this opportunity, organizations are drowning in a sea of content and information. #InformationChaos reigns supreme.

That's the focus of this blog -- and for that matter, of AIIM.  As the President of AIIM, my goal is to help you and your organization survive and thrive in the era of #InformationChaos.  If I can help, contact me at johnmancini@aiim.org.

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