The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Document Management | Enterprise Content Management (ECM)
Capturing and storing digital assets for your organization with an ECM or DM solution is only the first step. Now you need to leverage those digital assets to drive revenue and cut costs further. So here is your checklist for making technology choices to complement and future-proof your ECM or DM implementation.
Share
Enterprise Content Management (ECM)
Writing proposals is like a love hate relationship, without the love. Many companies do not give proposal writing its due in the organization. Many companies believe that it is the salesman’s personal relationship with the customer that will win the deal, many companies respond to any and all RFPs by throwing together a “boilerplate” proposal with pricing. This is because many companies do not see the value in spending time and resources on proposal writing. This is where your company can be a winner by putting together a well written sales proposal that responds to the RFP requirements. This by itself will guarantee you a spot on the short list.
Share
Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM)
An RFP is a tool used to purchase products and services by promoting competitive proposals among vendors. Through this competitive process, vendors offer an array of potential solutions and prices and compete with each other to win your business. Buyers evaluate the many different vendor solutions and pick the one that most closely fits their project requirements and budget. An RFP is a vehicle that allows both the buyer and the vendor to establish a dialogue and to work from the same set of rules, requirements, schedules, and information. The opportunity to have this dialogue is an important element in the process because requirements are not always clear and the vendor, as the expert in a given technology, is allowed to question and interpret what is being requested by the buyer. Conversely, the buyer has the opportunity to question and clarify issues in vendor proposals to ensure that the product fits the need.
Share
Enterprise Content Management (ECM)
Enterprise content management is already composed of a complex, broad set of ideas and technologies - over the next 5 years, a convergence of trends across multiple software categories will have a massive impact on this space. This list is by no means exhaustive, as vendors will also need to deal with evolving challenges around security, retention, workflow, capture, and other aspects of ECM, but the following eight trends will fundamentally change how we build and deploy content management solutions:
Share
Enterprise Content Management (ECM)
Because best-of-breed enterprise content management (ECM) software enhances existing business processes, organizations can quickly identify the many tangible benefits of implementing ECM technology. Calculating the return on investment (ROI) for the implementation becomes a relatively straightforward process, which makes it easy to develop a convincing business case. If the ROI is so obvious, why aren’t ECM implementation plans at the top of every IT project list? Perhaps there isn’t a single proponent in your organization to drive the process because no one person controls the whole budget for a solution that is truly enterprise-wide, Or possibly the sheer volume of documents and unstructured content your organization is dealing with makes it difficult to narrow the initial project focus to a manageable size. (Hint: Start in one department and then expand from there.) Whatever the reason, the benefits of ECM are too great to let implementation languish in the no man’s land of “if we have budget left over in Q3, we’ll consider it.” If you’re ready to dramatically speed business processes, get rid of cumbersome paperwork and meet the many compliance regulations facing your organization, read on to see eight ways to advance your case for ECM.
Share
Enterprise Content Management (ECM)
There are too many ECM Systems on the market today. I will never be able to find the right one that fits my business needs. There are many ECM Systems on the market today. And trying to find an ECM System that will fit your business needs at the right cost can seem like a daunting task. While this may be true, finding the right ECM System starts with understanding your underlying data and document management challenges and needs and then mapping those core needs to a system and vendor that solves those needs for you. Although it is probably best if you can do your own analysis since you know your own business better than anyone else, if you feel strapped for time or knowledge, then you always have the option of using an outside consultant who can help you.
Share
