The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
1. Knowing Why You Need It. Before going about any initiative or technology implementation, it’s essential to know why you’re doing it. What are the business goals? Who should be the stakeholders involved? Information Governance ultimately means being able to transform unmanaged information into valuable business assets. And it provides enterprise readiness. Readiness means proactively servicing the legal and compliance policies in today’s business, and it requires continuous visibility, trust, and control across all of your digital information. With the combination of new government mandates, increased corporate accountability, and the digital information explosion, it is a necessity to have a holistic view of all information. With the right governance strategy, the business will have insight into unstructured content while complementing existing investments in content management, email, archiving, and storage management.
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Compliance | Information Governance | Information Security
Get your (information) house in order. It's no secret that companies of all sizes in all industries are creating and storing more documents, in more formats than ever before, driven partly by regulatory and compliance pressures. Gaining control of your information is sound business practice. And knowing what you have (physical and digital) and where is it can be found is critical when litigation occurs.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Information Governance | Intelligent Information Management (IIM)
1. "IT doesn't matter." When Nicholas Carr published this statement in the Harvard Business Review in 2002, there was an outcry from the IT pundits. Obviously, the fear of becoming irrelevant seemed exaggerated. Today we know Carr was right. He realized that we should talk about services and information, delivered based on our requirements fitting the needs of the business and other stakeholders such as employees and clients, instead of concentrating our energy on running bulky machines heating up the environment and driving up the electricity bill. So the T in IT is becoming less important. Typical IT Governance initiatives are still focused on in-house IT installations and software development; this will have to change. IM can support this.
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Compliance | Information Governance
Enterprises today are faced with explosive growth in the volume and complexity of information, as new forms of content and communication become a part of every organization. Adding to the challenge, the legal and regulatory environment for most enterprises has become more rigorous, imposing significant obligations on all types of content and information channels. Entities need to find methods to address these disparate needs if they are to effectively manage risk and derive the true value of information within their environments.
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Compliance | Information Governance | Sharepoint and Office 365
1. Learn how to manage risks and compliance. Managing business risk and achieving regulatory compliance are among the greatest challenges that enterprises face. There is increasing pressure to comply with evolving legislation, mandates, standards, and regulations designed to protect against an array of risks that span different industries, disciplines, governments, and geographies. Yet in many organizations, compliance and risk management have been treated as silos of responsibility, supported by reactive point solutions that can introduce new cost burdens and complexity. Constant fire drills, regulatory pressure, organizational anxiety, and even outright confusion are not uncommon. Despite large investments in this area, executives believe their organizations have inadequately addressed the processes and systems dealing with risk, compliance, and security.
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Electronic Records Management (ERM) | Enterprise Content Management (ECM) | Information Governance
Before getting started with an implementation, and way before moving onto the eight secrets, it is useful to recall why you are considering a content or records management implementation in the first place and to confirm there's a commitment to proceed. This kind of "strategic mobilization" should kick off any ECM or ERM project. To do this effectively, organizations should gather sponsors and stakeholders, identify the team that will lead the project, understand what the vision of the sponsor of the project is, and understand where significant gaps are likely to arise.
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