The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Electronic Records Management (ERM) | Enterprise Content Management (ECM) | Information Governance
Before getting started with an implementation, and way before moving onto the eight secrets, it is useful to recall why you are considering a content or records management implementation in the first place and to confirm there's a commitment to proceed. This kind of "strategic mobilization" should kick off any ECM or ERM project. To do this effectively, organizations should gather sponsors and stakeholders, identify the team that will lead the project, understand what the vision of the sponsor of the project is, and understand where significant gaps are likely to arise.
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Information Governance | Intelligent Information Management (IIM) | Sharepoint and Office 365
A tidal wave of information. A study by IDC a few years back concluded that there are currently 281 billion exabytes of information in the Digital Universe. So how much is this? Well…an exabyte is a million million megabytes. Thanks a lot. To put it in a bit of perspective, a small novel contains about a megabyte of information. So, in other words, the Digital Universe is equal to 12 stacks of novels (fewer if the chosen novel is a big fat one like Harry Potter 6 or one of those Ken Follett Pillars of the Earth deals) stretching from the earth to the sun. So it’s a big number, whatever it is. But I think the way to think about this is to note that IDC concludes that 30% of this information is business-related. And it concludes that the overall quantity of information will grow by a factor of 10 between 2006 and 2011. The point here is that it is not unrealistic to think that your employees – who currently say they are overwhelmed by the volume of information they must manage and who currently say they spend hours each day just dealing with email – will need to manage 10X as much information in the near future.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
In a recent study on information governance, the Economist Intelligence Unit found that the single biggest worldwide challenge to successful adoption of information governance is the difficulty of identifying its benefits and costs. In other words, the difficulty of making the case for proper governance. Learning to articulate the case can be the difference between success and failure with information management. Here are 8 reasons why information governance makes sense:
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Information Governance | Sharepoint and Office 365
It shouldn’t be a big surprise that Microsoft Office SharePoint Server 2007 (MOSS) is incredibly popular and powerful as a basic content repository. Microsoft claimed $1 billion in revenue from sales of the software in 2007. A recent survey by AIIM indicates that SharePoint is rapidly becoming pervasive within the enterprise. Of those responding to the survey, 83% said they either currently use or likely will be using Microsoft SharePoint. There are also many reports of SharePoint deployment projects being derailed or having less than desired results. Some of these are related to a lack of features necessary for an organization, such as more robust records management or a more controlled repository, but many are because of the lack of SharePoint governance.
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