AIIM - The Global Community of Information Professionals

Three reasons why cloud content management matters to you. And your customers.

Jul 31, 2017 11:23:14 AM by John Mancini

I recently came upon this white paper from DocuwarePlan Your Move to Cloud Office Automation. There’s a lot to like in this white paper.  This particular section caught my eye – particularly re organizations that are still “philosophically” resistant to the cloud – “Why cloud matters to you. And your customers.”

Reason 1 -- The “weight” of on-premises.  Despite the commoditization of storage, on-premise scale is difficult to achieve. And enterprise software, typically consumed by licenses, is expensive to buy, install and integrate.

Reason 2 – The “lightness” of cloud.  Benefits of cloud solutions include:

  • employee “centricity” (anywhere, anytime, any device);
  • cost structure -- the entire model of expense is flipped: lighter subscriptions to services can be categorized as operational expenses rather than capital expenditures.
  • scalability and operational flexibility
  • simplified maintenance
  • rapid deployment
  • security leverage by scale
Reason 3 – Benefits of scale available to even the smallest players.  Cloud services now enable even the smallest competitor to deliver a game-changing experience via massively scalable storage and computational firepower to crunch the largest sets of data, to provide the analytics to understand it, and the security to lock it all down.

The cloud content management gap is closing; we are approaching a tipping point. In a recent AIIM survey, 78% of organizations say that “if they were considering a new, replacement or consolidated ECM system,” hybrid cloud capabilities would be important. 18% say these capabilities would be “vital” and an additional 32% say they would be “very important.”

I’ve posted a copy of the free white paper HERE. Check it out. 

cloud content management docuware

 

Read More

Topics: cloud, cloud computing, cloud content management

Tired of File Shares?  8 Things You Need to Know About Cloud Content Management

Nov 2, 2016 9:00:00 AM by John Mancini

Organizations must provide a flexible and secure environment supporting the agile needs of their remote workforce, partners, and clients.  Organizations must look beyond corporate walls and extend their business processes and access to business information in an effective, and secure manner regardless of device type.

Read More

Topics: cloud, content management, ecm, cloud computing

UPDATE - Can @jmancini77 Survive Solely in the #Cloud on a Cheap $192 #Chromebook for 30 Days? - Week Two Report

Feb 29, 2016 4:25:26 PM by John Mancini

Feb 9

I like to periodically upset my normal work and personal patterns and try something different for 30 days just to see what I learn from the process. 

So for the next 30 days, here’s my little internal stress test:

Can a real life business executive survive in the cloud on a $192 computer for 30 days?  

OK, it's arguable whether I am a “real life business executive,” but as the lawyers like to say (my wife and I have been binging on Good Wife), let’s stipulate that.  

For the next 30 days, I will try to survive only in the cloud on a Chromebook. More specifically, on a 2G Asus C20 that cost $192. We’ll see. I will log any insurmountable difficulties or problems or observations and report back on a weekly basis.

asus.jpg

Feb 10

On my MAC, I love the ctr-alt-4 to take a screenshot of a portion of a screen -- especially useful in presentations. Hmmm...Wonder how I do this on this machine?  OK, here’s how to do it on a Chromebook. Works like a charm.

screenshot.png

 

Feb 11

Hmmm...apparently there is no Lync or Skype for Business online. Or am I missing something? Bizarre given all the rest of Office365 services are available online, including some products I’ve never heard of. Sigh. Have Skype for Business on my phone, so I will cover that base there.

Sure can't do the following on a Chromebook. I need to make a movie of old pics for my wife for Valentine’s Day. Back to the MAC for that -- here’s the LINK, BTW! [Note: I’m hoping that Youtube actually sticks to and actually understands their own policies re copyrighted music -- which say if a song is on their list, it’s OK, but the artist can place ads -- seems fair.]  We’ll see if I get a takedown notice.  If I do, you’re liable to see a silent movie.

Feb 12

Day three of using only the Office365 interface for email, calendars, etc. rather than Outlook 2011 for MAC (2011?). This is taking some getting used to. Driving me nuts that you can’t get to calendar directly from the email view (have to click back out to the main screen).  Also, would love to turn off the nested conversations (I recently had some emails with broad distribution and the conversations are like a wild set of reproducing rabbits) but can’t seem to find that in the settings. In general, except for typing, I find the user experience in Outlook for Android better than it is for Office365 when it comes to pretty simple email tasks. And Outlook 2011 much better for more complicated email tasks than either. But let me give things a chance.

Speed of this machine is tolerable. Actually better than I thought. Then again, I’m sitting 6 inches from the router.

Not really a function of this experiment, but just realized there is apparently no direct way to view Office365 tasks on an Android phone. Even using the web view rather than the app. You can download a separate app, but that sure seems like a pain. Really?

Feb 16

Crap. Can’t use my scanner. Took a picture with my phone and emailed it to myself, but not a very satisfying answer.

Again, more peripheral challenges. I need to print a document out. Tried to use my Epson NX400 printer. Initially got these "instructions":

printer.png

However, following these instructions basically yields a circular chain that doesn’t really go anywhere. NX400 is classified as a “classic” (i.e., computer connected, not web connected) printer), and the directions given for “classic” printers (go to chrome://devices and click the button for “add classic printer”) are fine except there is no actual button for “add classic printer.” Sigh. Going to need to connect my MAC and print this doc out.

I’m not sure what it is, but I find the Office365 search interface annoying.

Feb 17

At the actual office-office today. The wifi is on the fritz, and there is no Ethernet connection on the Chromebook. Back to the MAC for a wired connection. So much for the cloud. Member to file -- for the cloud to work, you need an internet connection. Sigh.

Feb 18

Had to print out pictures of flags from other countries for my wife’s preschool class. For fans of Big Bang, this is their version of “Fun with Flags.” Back to the MAC. Need to figure out this printer thing.

Need to do a minor tweak to a PDF document. Not even sure I want to try this online.  

Feb 22

Had to do some serious Excel number crunching.  Driving me crazy in both Sheets and Excel online.  Off to the MAC.

Feb 23

Some weird quirkiness trying to copy/paste a blog post into a LinkedIn post.  No rhyme or reason to what is showing up when I paste.  Off to the MAC.

Feb 24

A general observation -- watching my own staff, almost every time we have a truly collaborative document that we’re working on -- lots of people, both inside and outside the organization, often with more than one person editing at the same time -- we almost always use Google Docs.  Almost every time we have any heavy lifting with spreadsheets, we use Excel, and never the online version..

Feb 29

True confession.  I’ve been using my MAC for the past 2 days.  It started with a long document that I knew the receiver would HAVE to had in Word format, and I didn’t want to mess with any idiosyncrasies in converting from Google Docs to Word.  But I still stick to my guns that for multi-person collaborative, pre-final work, I almost always defer to Docs.

I will also say that I may have been too hard on Office365.  I was a bit frustrated with the user experience on the Chromebook -- and particularly the speed of the experience -- so I thought I would stick with Office365 during my short MAC sabbatical. The net-net is that I think the processing power on my MAC compared to the 2G Chromebook makes a significant difference in the quality of the user experience. The internet connection is the same, but it is now more satisfying -- not quite, but more comparable to the Outlook experience.

More to come...

-----

Make your plans for AIIM16 before we sell out.  April 26-28 in New Orleans.  It will be a blast.

Register Today

Keynote-Erik-Qualman.jpeg

Read More

Topics: cloud, cloud computing, office365, chromebook

Can @jmancini77 Survive Solely in the #Cloud on a Cheap $192 #Chromebook for 30 Days? - Week One Report

Feb 17, 2016 9:35:11 AM by John Mancini

Feb 9

I like to periodically upset my normal work and personal patterns and try something different for 30 days just to see what I learn from the process. 

So for the next 30 days, here’s my little internal stress test:

Can a real life business executive survive in the cloud on a $192 computer for 30 days?  

OK, it's arguable whether I am a “real life business executive,” but as the lawyers like to say (my wife and I have been binging on Good Wife), let’s stipulate that.  

For the next 30 days, I will try to survive only in the cloud on a Chromebook. More specifically, on a 2G Asus C20 that cost $192. We’ll see. I will log any insurmountable difficulties or problems or observations and report back on a weekly basis.

Feb 10

On my MAC, I love the ctr-alt-4 to take a screenshot of a portion of a screen -- especially useful in presentations. Hmmm...Wonder how I do this on this machine?  OK, here’s how to do it on a Chromebook. Works like a charm.

 

Feb 11

Hmmm...apparently there is no Lync or Skype for Business online. Or am I missing something? Bizarre given all the rest of Office365 services are available online, including some products I’ve never heard of. Sigh. Have Skype for Business on my phone, so I will cover that base there.

Sure can't do the following on a Chromebook. I need to make a movie of old pics for my wife for Valentine’s Day. Back to the MAC for that -- here’s the LINK, BTW! [Note: I’m hoping that Youtube actually sticks to and actually understands their own policies re copyrighted music -- which say if a song is on their list, it’s OK, but the artist can place ads -- seems fair.]  We’ll see if I get a takedown notice.  If I do, you’re liable to see a silent movie.

Feb 12

Day three of using only the Office365 interface for email, calendars, etc. rather than Outlook 2011 for MAC (2011?). This is taking some getting used to. Driving me nuts that you can’t get to calendar directly from the email view (have to click back out to the main screen).  Also, would love to turn off the nested conversations (I recently had some emails with broad distribution and the conversations are like a wild set of reproducing rabbits) but can’t seem to find that in the settings. In general, except for typing, I find the user experience in Outlook for Android better than it is for Office365 when it comes to pretty simple email tasks. And Outlook 2011 much better for more complicated email tasks than either. But let me give things a chance.

Speed of this machine is tolerable. Actually better than I thought. Then again, I’m sitting 6 inches from the router.

Not really a function of this experiment, but just realized there is apparently no direct way to view Office365 tasks on an Android phone. Even using the web view rather than the app. You can download a separate app, but that sure seems like a pain. Really?

Feb 16

Crap. Can’t use my scanner. Took a picture with my phone and emailed it to myself, but not a very satisfying answer.

Again, more peripheral challenges. I need to print a document out. Tried to use my Epson NX400 printer. Initially got these "instructions":

However, following these instructions basically yields a circular chain that doesn’t really go anywhere. NX400 is classified as a “classic” (i.e., computer connected, not web connected) printer), and the directions given for “classic” printers (go to chrome://devices and click the button for “add classic printer”) are fine except there is no actual button for “add classic printer.” Sigh. Going to need to connect my MAC and print this doc out.

I’m not sure what it is, but I find the Office365 search interface annoying.

Feb 17

At the actual office-office today. The wifi is on the fritz, and there is no Ethernet connection on the Chromebook. Back to the MAC for a wired connection. So much for the cloud. Member to file -- for the cloud to work, you need an internet connection. Sigh.

Will report back on further developments next week. Stand by.

-----

Make your plans for AIIM16 before we sell out.  April 26-28 in New Orleans.  It will be a blast.

Register Today

Read More

Topics: cloud, cloud computing, office365, chromebook

How is Cloud Computing Like Teenage Sex? Answer Below.

Apr 11, 2012 9:11:16 AM by John F. Mancini

We've all just about had it with monolithic proprietary systems that cost lots of money in purchase costs and annual service, require expensive customizations in order to get anything actually done, with frequent upgrades requiring additional consulting services just to do the upgrade, followed by yet more consulting services to port the previous customizations to the upgrade, and on and on and on.

Read More

Topics: cloud, PaaS, content management, IaaS, cloud computing, aiim, records management, SaaS

8 Things You Might Not Know About Cloud Computing

Jan 31, 2012 9:15:21 AM by John F. Mancini

[As is the case with our 5 myths series, the opinions expressed in the 8 things guest columns are those of the guest contributor and not necessarily mine or AIIM's.  This guest post was prepared by Matthew Jackson from Penny Imaging Exchange. ]

Read More

Topics: 8 things, information professional, cloud computing, certification, penny imaging, aiim

8 ways mobile computing can make you more collaborative and connected

Apr 12, 2010 2:47:38 PM by John F. Mancini

 Today's guest blogger is Aaron Levie. Aaron is the CEO and co-founder of Box.net, which he launched in 2005 with the goal of helping people to access, collaborate, and share all their content online. Based in Palo Alto, Box.net has since grown into a leading Cloud Content Management solution for almost 4 million users and companies ranging from small businesses to Fortune 100 companies. At Box, Aaron focuses on product and platform strategy, incorporating the best of traditional content management with the most effective elements of social business software. [Note: Previously by Aaron - 8 things you need to know about cloud content management.]

Read More

Topics: iphone, oracle, quickoffice, box, cloud, jive, 8 things, web 2.0, content management, Basecamp, ecm, cloud computing, document management, Yammer, Box.net

8 things you need to know about cloud content management

Mar 10, 2010 11:47:00 PM by John F. Mancini

One of the more interesting developments in the content management space in the past few years as the industry "mainstreams" is the development of a wide variety of models for delivery of content management functionality. In addition to the traditional in-house software solutions, the market now includes a host of SaaS, open source, and cloud solutions.

Read More

Topics: box, content management, content, ecm, cloud computing, aiim, document

My favorite 2010 ECM and technology predictions

Jan 4, 2010 6:19:51 AM by John F. Mancini

 I am a big fan of all those year/decade retrospectives and year/decade prediction lists that appear this time of year. (You might have already guessed my list fetish from my 8 things postings and e-books).

Read More

Topics: statistics, CMS Watch, PC World, NYSE:EMC, appirio, NASDAQ:ORCL, predictions, technology, NASDAQ:OTEX, records, content, ecm, management, cloud computing, NYSE:IBM, aiim, NASDAQ:MSFT, TWIG, document, google+, Industry statistics and research

About AIIM

AIIM provides market research, expert advice, and skills development to an empowered community of leaders committed to information-driven innovation.

Click to Learn More About Unlimited Training

Subscribe to Email Updates