The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Capture and Imaging | Document Management
1. Choose Your Battles Just because you have purchased a great new scanning/capture/data entry automation application doesn't mean that it makes sense to automate every type of document under the sun. Sure, you may feel empowered to spend the time or money required to automate the indexing of that quarterly report that is generated only four times per year, but that would be analogous to hunting for quail with a bazooka. Make sure that you look at the feasibility and return on investment before jumping into projects. Always take the automation projects with the highest & fastest ROI first and pass on the low or negative net present value projects.
Share
As the traditional “paper-based” world gives way to digital documentation and transactions, enterprises are demanding innovative solutions for digitally signing and authenticating such documents, files, and forms with iron-clad protection against forgery. Solutions must guarantee non-repudiation and promise the same level of security and trust that exists with conventional documentation. At the same time, such a solution should be simple to use, easy to deploy, and offer a rapid return on investment. With the rise of global digital businesses, transactions and documents may need to be signed by many people in different parts of the world. Users should be able to sign documents directly from their desktop or via a zero technology footprint using any web browser.
Share
Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM) | Sharepoint and Office 365
Microsoft recently released the beta version of SharePoint 2010. From a content management perspective, their goal was to provide “ECM for the Masses." But what exactly does that mean, and how does Microsoft expect to achieve it? I spent time over the last few months test driving the beta, and the technical preview versions with an eye toward “ECM for the Masses.” Here are eight ways SharePoint 2010 is bringing Enterprise Content Management (ECM) into the mainstream:
Share
Capture and Imaging | Sharepoint and Office 365
SharePoint is making inroads as an ECM or Records Management system, primarily because of its document library features, price, and integration with Office. But, for SharePoint to move beyond that and become the system to do document-centric transactional processing, you’ll need to customize and plan your SharePoint installation more carefully.
Share
Enterprise Content Management (ECM)
In the later part of 2008, OASIS announced the formation of a committee to develop the Content Management Interoperability Standard (CMIS), designed to standardize a web services interface specification that will enable interoperability of Enterprise Content Management (ECM) systems. EMC, IBM, and Microsoft lead the way by developing the initial draft for the standard. Other ECM vendors such as Alfresco, Open Text, Oracle, and SAP reviewed the draft and provided comments before advancing the standard through the standardization process. Here are eight reasons why CMIS will transform the ECM industry:
Share
It used to be that a company-wide collaboration strategy was a nice-to-have. No more. Now, it’s a strategic necessity. Even in the current economic climate, 37 percent of organizations surveyed in Forrester's Q4 2008 enterprise and SMB software survey consider implementing a collaboration strategy important in 2009. What’s driving the collaboration wave? Forrester sees two broad trends driving this: there is a critical need to drive information worker efficiency and to manage the unstructured content artifacts they produce and, while the value of improved collaboration is clear, the path to success has become more complex. Collaboration strategies today need to encompass a broad array of organizational and technical criteria. The potential benefits can be substantial, and the risk associated with poor management of collaborative content and communication artifacts can be costly.
Share
