The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Sharepoint and Office 365 | Taxonomy
Many organizations are finding that leveraging the full suite of capabilities SharePoint often requires the introduction of a new requirement – that of dealing with, managing, and exploiting taxonomies. Of course, taxonomies are not new, but there is some confusion about where managed metadata services and the term store end and true taxonomy management begins. There are also some misconceptions about the process of deriving and applying taxonomies in SharePoint. The following are five areas of confusion that we have seen in our engagements and research.
Share
Myth #1. SharePoint was not developed by a secret team of Microsoft Tribbles. Reality -- Actually, I believe it was. Many companies today are discovering that SharePoint has led to a rapid and uncontrolled spawning of user-created portals, just like that cute but pesky first pair of tribbles that spawned so many offspring so quickly that they almost overwhelmed the starship Enterprise. I have heard many companies report to their astonishment that after deploying SharePoint, they had thousands of SharePoint sites thrown up by employees. One company recently told me, as they tried to work through a degree of shock that suggested the need for professional therapeutic intervention, that they had determined just that morning that there were 30,000 SharePoint sites on their network. Surely a team of programming tribbles produced such an application.
Share
Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM)
Myth #1 – The big ECM software vendors are pushing CMIS. Reality – Back in 2008, Microsoft, IBM, and EMC drafted an initial proposal for an ECM interface specification. This proposed draft specification was shared with Alfresco, Open Text, Oracle, and SAP, later refined by the CMIS TC (Technical Committee), and became an official OASIS standard in May 2010. Now the leading ECM vendors face a difficult situation: the point of no return is passed; now, they have to support the new open standard although they know that the usage of CMIS will weaken their relationship with existing enterprise customers. CMIS helps customers to avoid vendor lock-in and give them independency from a single ECM infrastructure vendor. With CMIS, the ECM repositories will become more and more a commodity, and it will be much harder to successfully monetize a proprietary ECM platform. That’s the reason why the big vendors will not really push the broad and fast adoption of CMIS. They will not spend their marketing-dollars to speed up the necessary customer education. This task has to be done by independent analysts, consultants, ISV’s, and the systems integrators who will see the chance to generate new business based on the upcoming changes in the marketplace.
Share
While document management solutions on the market today deliver a host of benefits related to efficiency and productivity to businesses of all sizes and in all industries, many misconceptions about the technology still remain. Below are five document management myths, along with some helpful insight to help dispel these common misunderstandings.
Share
Enterprise Content Management (ECM)
Myth # 1 – We won’t save that much time or money if we cut paper out of our business processes. Reality: Time is money! Organizations that effectively use their workforce, technology, and innovation can improve customer service, decision making, and quality of goods and service. Leveraging an ECM solution can drastically cut the time it takes to get work done, freeing employees to focus on more important, revenue-generating, or core organizational activities.
Share
Intelligent Information Management (IIM)
I just got back from vacation. We go to perhaps the most boring place in the world for vacation, but that's how I like it. The place is called Buxton, NC, on the beach at Cape Hatteras. Whenever they give hurricane directions, they always refer to our beach. In thinking about the 30 years we've spent at this strange location, it occurs to me that my time at the beach has been characterized by three main phases - phases that map directly to the revolution going on in information management.
Share
