The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Capture and Imaging | Enterprise Content Management (ECM)
More than ever before, document management professionals at state and local governments, facility managers in schools and hospital, property managers, first responders, need to manage large format drawings within their electronic content management system (ECM) workflow. These can be active or legacy documents (18 inches or larger) used in conjunction with small documents. How do they manage their hard copy drawings as easily as they manage smaller documents? They are using a wide format scanner to digitize large format assets.
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According to our in-house analyst, Doug Miles, "Offices are at last using less paper. Although still growing in 27% of organizations, in 39%, paper usage is finally starting to fall. However, the strongest drivers for scanning and capture are not savings on paper storage space but improved searchability and knowledge sharing, followed by productivity improvements in document-centric business processes. Nearly 40% of the organizations surveyed reported investment payback within 12 months of implementing systems. We also compare strategies for outsourcing, centralized scanning, and distributed scanning, and look at levels of capture integration with other enterprise systems."
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Over the last few months, AIIM has gathered hundreds of product ratings from industry professionals and users of Capture software. We will make the results available in a report we are developing with well-known industry analyst Harvey Spencer.
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Whether you are new to production scanning, or have been involved for many years, it’s tempting to believe that scanners have become a “commodity”—that most scanners are very much alike in design and functionality, and that choosing a scanning platform is no longer a critical decision when compared, for example, to the decision related to your capture or ECM software. Nothing could be further from the truth. Don’t shortchange the evaluation and choice of a scanner. The device you choose will be with you for many years and will be responsible for accurately capturing your paper documents efficiently and effectively. The following eight factors will help you think about just how different scanning platforms can be. Consider your business needs carefully before choosing the device that is right for you—you’ll be happy that you did!
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While creating an Information Management Strategy, you need to determine the most important piece to getting your documents digitized and that is the scanner. There are many choices on the market ranging from low end, 25 pages per minute and up desktop scanners to production scanners that will perform at 100 pages per minute and up. Almost all have duplex scanning to scan both sides of a document.
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You’ve got thousands of pictures saved on your computer, and probably thousands more sitting in boxes and bookshelves all over your house. The question is, could you find that picture from your 1987 trip to the beach with you and your wife in it? The answer is probably no, or at least not in a reasonable amount of time. There are a lot of ways to organize your pictures and make them more accessible as well as protected, but to start you off, here are eight things you should know.
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