The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
While capture vendors typically offer an array of outputs to support multiple different ECM image formats, the industry has mostly settled on three standard formats. There are pros and cons to each format. Which one you use depends on the volume, what information is being captured, and how you plan on using that information. 1. TIFF As bandwidths were limited when the imaging and document management industry began, the industry adopted 200 dots-per-inch TIFF Group 4 compressed black and white images as their standard (which created a roughly 75K KB image for a standard page of text). A secondary advantage to the TIFF group 4 format was that it is a loss-less compression standard—i.e., no image data is removed during the compression. Each vendor then added some specific headers, which made their formats unique. Third-party capture vendors, therefore, had to create “formatters” or “release scripts” in order to create an image that would seamlessly import into the document management systems.
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Capture and Imaging | Enterprise Content Management (ECM)
More than ever before, document management professionals at state and local governments, facility managers in schools and hospital, property managers, first responders, need to manage large format drawings within their electronic content management system (ECM) workflow. These can be active or legacy documents (18 inches or larger) used in conjunction with small documents. How do they manage their hard copy drawings as easily as they manage smaller documents? They are using a wide format scanner to digitize large format assets.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
According to our in-house analyst, Doug Miles, "Offices are at last using less paper. Although still growing in 27% of organizations, in 39%, paper usage is finally starting to fall. However, the strongest drivers for scanning and capture are not savings on paper storage space but improved searchability and knowledge sharing, followed by productivity improvements in document-centric business processes. Nearly 40% of the organizations surveyed reported investment payback within 12 months of implementing systems. We also compare strategies for outsourcing, centralized scanning, and distributed scanning, and look at levels of capture integration with other enterprise systems."
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Over the last few months, AIIM has gathered hundreds of product ratings from industry professionals and users of Capture software. We will make the results available in a report we are developing with well-known industry analyst Harvey Spencer.
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Whether you are new to production scanning, or have been involved for many years, it’s tempting to believe that scanners have become a “commodity”—that most scanners are very much alike in design and functionality, and that choosing a scanning platform is no longer a critical decision when compared, for example, to the decision related to your capture or ECM software. Nothing could be further from the truth. Don’t shortchange the evaluation and choice of a scanner. The device you choose will be with you for many years and will be responsible for accurately capturing your paper documents efficiently and effectively. The following eight factors will help you think about just how different scanning platforms can be. Consider your business needs carefully before choosing the device that is right for you—you’ll be happy that you did!
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While creating an Information Management Strategy, you need to determine the most important piece to getting your documents digitized and that is the scanner. There are many choices on the market ranging from low end, 25 pages per minute and up desktop scanners to production scanners that will perform at 100 pages per minute and up. Almost all have duplex scanning to scan both sides of a document.
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