The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Myth #1: Desktop scanning works well enough for digitizing my paper documents Reality: Digitizing your paper is really just a small piece to the solution and does provide some value, but the scope of your business problem will determine whether or not a simple desktop capture solution is going to do the job. For small organizations or businesses that are looking to do a simple back-file document conversion project, a basic capture system might satisfy their requirements. But for mid- and large-sized organizations, the requirements are often more complex and require advanced document automation, distributed capture, and connectivity with a host of business systems.
Share
Batch Transaction Capture Software is used primarily to understand and extract data from documents in order to feed back-end database applications or business process analysis. It is designed to replace manual, error-prone, and expensive document sorting and data entry processes with automatic document classification, separation, and data extraction.
Share
Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Document capture software is the front-end software that is used to convert unstructured and semi-structured paper or formatted electronic business documents (e.g., various PDF files or faxes), and other unstructured content-centric business documents into an indexed image and then automatically use pattern recognition technologies supplemented by business rules to extract accurate data and add pertinent metadata for use in one or more business processes.
Share
While capture vendors typically offer an array of outputs to support multiple different ECM image formats, the industry has mostly settled on three standard formats. There are pros and cons to each format. Which one you use depends on the volume, what information is being captured, and how you plan on using that information. 1. TIFF As bandwidths were limited when the imaging and document management industry began, the industry adopted 200 dots-per-inch TIFF Group 4 compressed black and white images as their standard (which created a roughly 75K KB image for a standard page of text). A secondary advantage to the TIFF group 4 format was that it is a loss-less compression standard—i.e., no image data is removed during the compression. Each vendor then added some specific headers, which made their formats unique. Third-party capture vendors, therefore, had to create “formatters” or “release scripts” in order to create an image that would seamlessly import into the document management systems.
Share
Capture and Imaging | Enterprise Content Management (ECM)
More than ever before, document management professionals at state and local governments, facility managers in schools and hospital, property managers, first responders, need to manage large format drawings within their electronic content management system (ECM) workflow. These can be active or legacy documents (18 inches or larger) used in conjunction with small documents. How do they manage their hard copy drawings as easily as they manage smaller documents? They are using a wide format scanner to digitize large format assets.
Share
According to our in-house analyst, Doug Miles, "Offices are at last using less paper. Although still growing in 27% of organizations, in 39%, paper usage is finally starting to fall. However, the strongest drivers for scanning and capture are not savings on paper storage space but improved searchability and knowledge sharing, followed by productivity improvements in document-centric business processes. Nearly 40% of the organizations surveyed reported investment payback within 12 months of implementing systems. We also compare strategies for outsourcing, centralized scanning, and distributed scanning, and look at levels of capture integration with other enterprise systems."
Share
