The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Organizations often make big plans to get users on-board and excited about their new SharePoint intranet after it launches. They have an office pizza party to announce the new intranet, set everyone’s browser to default to the SharePoint site, or run contests on the site and award prizes for those who visit. While these tactics may work to some degree, the problem is that each one treats user adoption as an afterthought. With many organizations planning to re-launch their SharePoint sites on 2010, or first embarking on a SharePoint project now that 2010 has arrived, it’s time to put user adoption strategies where they belong: at the start of the project. To maximize user adoption of your new intranet, here are the top 8 strategies to consider for your project.
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Most conversations about enterprise information or records management these days seem to involve SharePoint in one way or another. Many organizations are finding that information management is not meeting their expectations and some are wondering if SharePoint 2010 is the answer to all of their problems. Whether this push is coming from IT hoping to reduce costs, your portal team hoping for a new intranet or your user community hoping that that SharePoint will be easier to use (or all of the above), there can be no doubt that many organizations are considering a move to SharePoint.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
The eight ways to control your SharePoint infrastructure loosely fall into three buckets -- 1) Improve infrastructure performance, 2) Assert governance and control over your SharePoint infrastructure, and 3) Get more out of your SharePoint investments. There’s no doubt that Microsoft SharePoint is big and here to stay as a platform for customized information sharing. A recent IDC study showed enterprise adoption or planned adoption of SharePoint at 70% -- and that figure seems conservative. Users are widely embracing SharePoint for tying together disconnected islands of data, integrating technology with business processes, and targeting and personalizing information for groups and individual users.
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Metadata | Sharepoint and Office 365 | Taxonomy
Organizations use SharePoint for a variety of purposes, from intranets, extranets, and customer portals to document management and team collaboration. There’s been significant excitement about new product functionality introduced as part of the SharePoint 2010 platform for taxonomy implementation and management across sites and site collections. However, to get to a point where information assets are fully exploited and working to meet the needs of the organization, time and effort must be spent building an appropriate foundation for the information ecosystem – through design, development, and application of foundational information architectures and enterprise taxonomy. A well planned and intelligently constructed foundation is the basis for successful information applications and high-quality user experiences.
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Capture and Imaging | Sharepoint and Office 365
Microsoft SharePoint is sweeping through organizations, serving as a powerful catalyst for the benefits of enterprise content management (ECM), which include not just managing content, but also collaboration and process automation. In some cases, it has pushed companies to seriously consider leveraging SharePoint as the first step towards ECM. For other companies, it has been more about how SharePoint needs to coexist with current systems. While SharePoint has brought ECM to the masses in a simple and easy-to-deploy way, one question that looms large is: How do I get my paper into SharePoint so that I can transform it from a liability into an immediate business advantage? To answer that question requires careful consideration of the eight key points outlined here.
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1. Business Connectivity Services. The Business Connectivity Services (BCS) used to be called the Business Data Catalog (BDC). It provides access to your external data sources such as databases, external business systems, and web services. Using BCS, External Content Types can be created that allow read/write access back to the external data sources. External lists, which operate much like normal lists, can be created in SharePoint from these External Content Types so you can have access to these external systems right inside of SharePoint. Client applications such as Office or third party applications can also connect to the external data source using the ECT without writing any proprietary code. There is also an offline caching mechanism to enable offline access to External Content Types.
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