The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Electronic Records Management (ERM) | Sharepoint and Office 365
Myth #1: It is too hard to implement “true” Records Management (RM) in SharePoint. Reality: Microsoft made SharePoint more of a retention tool with an interface that is familiar to SharePoint and IT professionals than an RM solution whose interface is familiar to RM professionals. “Out of the box” implementations of SharePoint RM require a wide variety of configuration settings, customizations, and choices that must be established and maintained by someone who is familiar with both SharePoint systems administration and retention policies. However, SharePoint add-on products are emerging that elegantly support the traditional principles and tenants of RM and enable the management of retention and disposition decisions based on information management policies in ways that are familiar to most RM professionals. These products fit into the familiar SharePoint user experience and enable enterprise RM with few of the penalties that some RM solutions have forced on SharePoint users, such as requiring users to understand multiple product interfaces and to search for information in multiple repositories.
Share
Enterprise Content Management (ECM) | Sharepoint and Office 365
We just completed our research to understand how businesses are using SharePoint to support their ECM requirements. The study uncovered some interesting insights. Here some the highlights.
Share
Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Organizations often make big plans to get users on-board and excited about their new SharePoint intranet after it launches. They have an office pizza party to announce the new intranet, set everyone’s browser to default to the SharePoint site, or run contests on the site and award prizes for those who visit. While these tactics may work to some degree, the problem is that each one treats user adoption as an afterthought. With many organizations planning to re-launch their SharePoint sites on 2010, or first embarking on a SharePoint project now that 2010 has arrived, it’s time to put user adoption strategies where they belong: at the start of the project. To maximize user adoption of your new intranet, here are the top 8 strategies to consider for your project.
Share
Most conversations about enterprise information or records management these days seem to involve SharePoint in one way or another. Many organizations are finding that information management is not meeting their expectations and some are wondering if SharePoint 2010 is the answer to all of their problems. Whether this push is coming from IT hoping to reduce costs, your portal team hoping for a new intranet or your user community hoping that that SharePoint will be easier to use (or all of the above), there can be no doubt that many organizations are considering a move to SharePoint.
Share
The eight ways to control your SharePoint infrastructure loosely fall into three buckets -- 1) Improve infrastructure performance, 2) Assert governance and control over your SharePoint infrastructure, and 3) Get more out of your SharePoint investments. There’s no doubt that Microsoft SharePoint is big and here to stay as a platform for customized information sharing. A recent IDC study showed enterprise adoption or planned adoption of SharePoint at 70% -- and that figure seems conservative. Users are widely embracing SharePoint for tying together disconnected islands of data, integrating technology with business processes, and targeting and personalizing information for groups and individual users.
Share
Metadata | Sharepoint and Office 365 | Taxonomy
Organizations use SharePoint for a variety of purposes, from intranets, extranets, and customer portals to document management and team collaboration. There’s been significant excitement about new product functionality introduced as part of the SharePoint 2010 platform for taxonomy implementation and management across sites and site collections. However, to get to a point where information assets are fully exploited and working to meet the needs of the organization, time and effort must be spent building an appropriate foundation for the information ecosystem – through design, development, and application of foundational information architectures and enterprise taxonomy. A well planned and intelligently constructed foundation is the basis for successful information applications and high-quality user experiences.
Share
