The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Document Management | Paperless Office
Isn't it ironic that with advancing technology, we are quick to spend on 'cool' gadgets for personal use though they do not yield any financial return in most cases, but we are reluctant to invest in technology that is proven to yield a return in the short-to-medium term? This also holds true when it comes to moving a business to the paperless model. Let us look at five myths about paperless offices that prevent organizations from adopting electronic document management, and consequently miss out on the benefits that such technology brings.
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Intelligent Information Management (IIM)
Myth #1.We'll all work fewer hours in the 21st century. Reality -- In the 1970s and 1980s, many writers -- such as Alvin Toffler in “Future Shock” -- mused that the increasing computing capability available to business and government was going to greatly reduce the work required to run our economy and society. We were told that in the twenty-first century, our biggest challenge would be to decide what to do with all our leisure time!
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM)
A few of us were playing around the other night with a new conceptual framework for talking about the lifecycle of ECM. I've attached our back of the napkin thoughts, along with a bit of explanation for the layers. We'd be interested to learn what you think.
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Sharepoint and Office 365 | Taxonomy
Many organizations are finding that leveraging the full suite of capabilities SharePoint often requires the introduction of a new requirement – that of dealing with, managing, and exploiting taxonomies. Of course, taxonomies are not new, but there is some confusion about where managed metadata services and the term store end and true taxonomy management begins. There are also some misconceptions about the process of deriving and applying taxonomies in SharePoint. The following are five areas of confusion that we have seen in our engagements and research.
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Myth #1. SharePoint was not developed by a secret team of Microsoft Tribbles. Reality -- Actually, I believe it was. Many companies today are discovering that SharePoint has led to a rapid and uncontrolled spawning of user-created portals, just like that cute but pesky first pair of tribbles that spawned so many offspring so quickly that they almost overwhelmed the starship Enterprise. I have heard many companies report to their astonishment that after deploying SharePoint, they had thousands of SharePoint sites thrown up by employees. One company recently told me, as they tried to work through a degree of shock that suggested the need for professional therapeutic intervention, that they had determined just that morning that there were 30,000 SharePoint sites on their network. Surely a team of programming tribbles produced such an application.
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Enterprise Content Management (ECM)
Myth #1 – The big ECM software vendors are pushing CMIS. Reality – Back in 2008, Microsoft, IBM, and EMC drafted an initial proposal for an ECM interface specification. This proposed draft specification was shared with Alfresco, Open Text, Oracle, and SAP, later refined by the CMIS TC (Technical Committee), and became an official OASIS standard in May 2010. Now the leading ECM vendors face a difficult situation: the point of no return is passed; now, they have to support the new open standard although they know that the usage of CMIS will weaken their relationship with existing enterprise customers. CMIS helps customers to avoid vendor lock-in and give them independency from a single ECM infrastructure vendor. With CMIS, the ECM repositories will become more and more a commodity, and it will be much harder to successfully monetize a proprietary ECM platform. That’s the reason why the big vendors will not really push the broad and fast adoption of CMIS. They will not spend their marketing-dollars to speed up the necessary customer education. This task has to be done by independent analysts, consultants, ISV’s, and the systems integrators who will see the chance to generate new business based on the upcoming changes in the marketplace.
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