Many of us find ourselves working from home – often rather suddenly and unexpectedly. Organizations of all sizes and in all industries are now in the position of figuring out how to ensure that the business of the business continues while staff stay home and practice effective social distancing. The good news is that the technology needed for effective working from home exists and is generally mature – though some providers have found that the sudden surge in volume can cause issues with particular solutions or capabilities. But there’s a much more significant issue that will prevent many employees from being as effective as they possibly could be in their home offices: paper. No, not the paper products that have been scarce for weeks now, but all the paper documents and records that are still prevalent in so many organizations. There are a number of issues associated with keeping information in paper format – or worse, printing born-digital documents – and I’ll address some of them later in this post. But in this context, the key challenge is that your paper documents are at the office, where you can’t get to them. Now what?
For many across the globe, limiting their human contact, the home has become…well, home base for just about everything. Folks are taking advantage of virtual meeting software like GoToMeeting and Zoom to video chat with friends, host virtual dinner parties, and even play board games! And that’s just in our personal lives. In our work lives, companies are piecing together Digital Workplace strategies to allow their employees to work from home. Today, workers everywhere are booting up their laptops at kitchen tables and temporary home offices – many for the very first time. And with this change comes some new challenges like – deciding where in your home you should work from, how to deal with the new distractions, and more. Here at AIIM, remote working has been a priority of ours for many years now, and our staff has experienced it all when it comes to working from home. So, we thought we’d gather our best WFH tips for those newly remote workers.
It seems like everyone is talking about coronavirus: what it means to the global and local economies, how it impacts different industries, even how to make your own hand sanitizer to combat it. One of the key approaches many organizations are taking is to minimize sustained contact with large groups of people. This has led to the cancellation of numerous conferences and other events; many schools and universities are asking students to stay home and participate remotely. Similarly, organizations are thinking about whether it makes sense to have employees come into the office and run the risk of getting infected or already being infected and, in turn, infecting others. Maybe it’s time for organizations to more fully explore the idea of a digital workplace.
The dream of going paperless has been on the minds of businesses of all sizes and industries for years. The idea is simple - minimize the use of paper to reduce costs and carbon footprint while at the same time increasing operating efficiencies and profitability. But just because a concept is simple doesn’t mean it’s easy to implement. And so for many, the dream of a paperless office continues to be just that…a dream.
What is Capture? Despite technology, most companies continue to struggle to manage the burden of paper in many important business processes. And while there are many technological approaches to digital transformation, the first step is often scanning. Also known as “capture,” this capability is characterized by the ability to scan paper documents to store and use them in digital form instead of paper. First developed over 30 years ago, capture systems have evolved from simple solutions for basic scanning into sophisticated and expensive systems for enterprise-wide document automation. Therefore, it's important to understand and leverage scanning as a fundamental tool for business today.
Steps to Make Your Paperless Office Dream a Reality According to AIIM research, 75% of the organizations we surveyed view digital transformation as “important” or “very important” to their organization. But why? Most respondents pointed to operational savings as a result of a more digital and connected workflow. In other words: cut the paper, cut the inefficiencies.