The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Throughout history, the managing of documents has brought the human race as much joy as utter frustration. Though no one person can be credited for inventing document management, the first known system was created by nomadic tribes writing on the walls of caves. Over time, this evolved to the scrolls system employed by ancient Rome, and as the world neared the end of the 1800s, the human race still relied on a very primitive form of document management. But over the next century, eight things happened that changed the history of document management forever.
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Scanning speed The most common question that gets asked during the sales process for a scanner is, "How fast is it?" Almost everyone thinks that the higher the speed of the scanner, the higher the output. The fact is, this is not always the case. Beyond a certain level, the scanner will be idle due to the inability to feed documents at that speed. This is especially true when scanning mixed documents, where it becomes impossible to use the scanner to full speed. The scanning speed is measured either in ppm (pages per minute) for simplex scanners or ipm (images per minute) for duplex scanners. Today, there are scanners ranging from 20 ppm to 200 ppm. Unless the purchaser is an internal or external service bureau (or a similar operation of scanning very high volumes of the same document type), the lower speed ranges are likely sufficient for many.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM)
As I think about the challenges of managing content in the next few years, what are the wildcards of which we should be aware? What are the factors that will increasingly shape and structure the future environment in which we all must manage documents, content, and records? When I talk to current and potential customers of our technologies, what are the things they say that keep them up at night?
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Enterprise Content Management (ECM)
Content Management outsourcing is gaining popularity due to the various options that are available to those who are seeking assistance - such as project-based consulting or staff augmentation. The outsourcing model offers access to skills, experience, and resources that many organizations would not otherwise be able to obtain due to the financial commitment required to recruit, hire, and train these specific proficiencies in-house. However, selecting the partner who can best meet your needs is not always as easy as you might think. The following considerations should be taken into account when assessing the outsourcing talent pool:
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Capture and Imaging | Document Management | Enterprise Content Management (ECM)
Remember when placing the blue recycling bin next to the copier and encouraging employees to duplex their print jobs made you feel like you were doing your part to help the environment? The sustainability expectations set for corporations today have never been higher, and many are realizing that the benefits of going green with Enterprise Content Management (ECM) extend beyond being viewed as a good corporate citizen to significant cost savings and increased worker productivity.
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Monday marks the 40th anniversary of Neil Armstrong's first steps on the moon. For people of my generation, this is one of the few "you can always remember what you were doing" events that were actually positive. I still remember sitting in front of our television, diligently following the instructions from the newspaper on how to take a photo from the TV. (My kids would ask, "Why didn't you just DVR it, Dad?") The anniversary seems all the more highlighted with Walter Cronkite's passing this weekend. The anniversary highlights a couple of themes for me; some document management related and some not.
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