The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Capture and Imaging | Document Management
As leading economic indicators continue to signal a global economic slowdown, companies are looking for practical steps to take – such as lowering costs and streamlining operations – in order to weather the storm and achieve a competitive edge in the eventual recovery. At the same time, recent industry research shows that businesses also want to be more environmentally responsible. There are several document management practices that can help companies reach both their environmental and cost-reduction goals. From the sustainability perspective, these practices can significantly reduce the use of paper, thereby saving trees, gas in shipping the paper, physical space to store it, and halting the eventual destruction of many files that end up in a landfill. According to the Environmental Paper Network, “If, for example, the United States cut its office paper use by roughly 10 percent, or 540,000 tons, greenhouse gases would fall by 1.6 million tons. This is the equivalent of taking 280,000 cars off the road for a year.”
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Email is a huge and growing time drain. On average, our respondents spend more than an hour and a half per day processing their emails, with one in five spending three or more hours of their day.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Business Process Management (BPM) | Business Process Outsourcing (BPO) | Enterprise Content Management (ECM)
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Document Management | Enterprise Content Management (ECM) | Sharepoint and Office 365
Saving money is the most significant current driver. Compared to recent years, cost-saving has taken a clear lead over compliance as the primary business driver for investments in document and records management. Tracking the most significant business drivers over a number of years shows regulatory control and associated compliance risk peaking in 2007 with a fall back in the last two years to cost savings. This is obviously due to the economic downturn - which was in part caused by insufficient regulatory control. We feel that compliance and risk avoidance may rise again once the dust settles over the many regulatory lapses and forced mergers.
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Enterprise Imaging applications can be challenging to run efficiently. Unlike other data, document images are usually large, which means they take up a lot of memory, use a lot of disk storage, and take a long time to process or send over a network. However, advanced image processing techniques can easily get you an order of magnitude improvement in size, speed, or bandwidth. If you start using a few of these techniques, you’ll see how easily you can reduce your hardware budget (which, incidentally, will reduce power consumption, maintenance, downtime, etc.)
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Business Process Management (BPM) | Process Automation
Know Your Business. It is extremely difficult to be a good Business Process Engineer (BPE) if you don't understand your native business processes. Take the time to understand the real needs of business users and the enterprise as a whole before jumping in to automating workflows and deploying sexy on-line forms and task queues. Do not - I repeat Do Not - mention specific technologies. Listen, listen, listen, and then listen some more! You'll thank me later.
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