The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Enterprise Content Management (ECM) | Enterprise Search | Sharepoint and Office 365
SharePoint supports document searching out-of-the box, but with some simple customizations, you can greatly improve the findability of documents.
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Compliance | Information Governance | Sharepoint and Office 365
1. Learn how to manage risks and compliance. Managing business risk and achieving regulatory compliance are among the greatest challenges that enterprises face. There is increasing pressure to comply with evolving legislation, mandates, standards, and regulations designed to protect against an array of risks that span different industries, disciplines, governments, and geographies. Yet in many organizations, compliance and risk management have been treated as silos of responsibility, supported by reactive point solutions that can introduce new cost burdens and complexity. Constant fire drills, regulatory pressure, organizational anxiety, and even outright confusion are not uncommon. Despite large investments in this area, executives believe their organizations have inadequately addressed the processes and systems dealing with risk, compliance, and security.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Electronic Records Management (ERM) | Metadata | Sharepoint and Office 365
It should not be of great surprise to anyone that Microsoft’s plan for SharePoint is to provide the foundation for access to all information in the enterprise. With SharePoint’s tightly coupled integration with the Office product, SharePoint’s popularity in collaboration, and openness for developers and integrators, SharePoint is positioned to touch every single byte in your corporate network. Therefore based on what SharePoint’s future looks to be, the importance of being able to manage your data within SharePoint properly is very important. So, are you having problems in the areas below? If you are, then you seriously need to stop relying on your users to tag your content.
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Archiving | Enterprise Content Management (ECM)
With the vast number of disparate systems in an organization, along with their relative complexity and enormous amounts of data, ECM migrations can be daunting. This brief list of eight considerations in undertaking an ECM migration is meant to provide a common-sense approach to addressing the process.
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Sharepoint and Office 365 | Social Media
By now, you've probably heard of SharePoint and are aware that it's a great fit for most organizations' document management and collaboration needs. While it comes with its share of shortfalls, it can also provide you with a starting point for social computing. Here are eight ways you can extend SharePoint’s out-of-the-box capabilities to meet your social computing vision. 1. SharePoint My Sites SharePoint's My Sites functionality encourages interaction among employees and offers a basic corporate equivalent to a Facebook profile. My Sites let employees learn about each other’s interests and expertise. However, My Site can also be pretty underwhelming and stale for the avid Facebook user. To make it a viable social computing tool, organizations should consider extending them past their out-of-the-box limitations. Consider installing third party products like nGage by OI Software. nGage gives My Sites a real WOW factor such as a visual “reputation," scoring user contribution using criteria such as their openness, creativity, and contribution level.
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1. Have a policy in place A necessary step in professionalizing your email management is to develop and publish an email policy. But what is an email policy? It is a written proclamation from top management or an authorized board like the corporate compliance office. It outlines the general requirements, principles, and rules for the use of email inside your organization. Why is it necessary to have an email policy? Because email is not an option in today's business! In 2008, BearingPoint conducted a survey on email management. More than 90% of all participants claimed email as important or very important for internal and external communication. About two-thirds of the respondents indicated that more than 25% of their emails contain business-critical information, and one-third indicated that emails contain more than 50% business-critical information.
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