The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Electronic Records Management (ERM) | Sharepoint and Office 365
Myth #1: It is too hard to implement “true” Records Management (RM) in SharePoint. Reality: Microsoft made SharePoint more of a retention tool with an interface that is familiar to SharePoint and IT professionals than an RM solution whose interface is familiar to RM professionals. “Out of the box” implementations of SharePoint RM require a wide variety of configuration settings, customizations, and choices that must be established and maintained by someone who is familiar with both SharePoint systems administration and retention policies. However, SharePoint add-on products are emerging that elegantly support the traditional principles and tenants of RM and enable the management of retention and disposition decisions based on information management policies in ways that are familiar to most RM professionals. These products fit into the familiar SharePoint user experience and enable enterprise RM with few of the penalties that some RM solutions have forced on SharePoint users, such as requiring users to understand multiple product interfaces and to search for information in multiple repositories.
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Electronic Records Management (ERM)
There is something very wrong with how organizations manage information of business or legal value. Most ECM or ERM systems are not deployed across an enterprise; they are usually implemented in large and regulated industries to improve the control of information in a specific department or process. Why do so few business executives care about records management? The answer is complex, but here are a few thoughts.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Electronic Records Management (ERM) | Enterprise Content Management (ECM)
I recently attended a meeting of the Chicago chapter of AIIM, where a stimulating panel discussion on the future of ECM and records management took place. I wish I had recorded the conversation, but I took some great notes that I wanted to share with you all.
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Electronic Records Management (ERM)
Continuing to extend what we did with paper into the world of electronic information is like having a blacksmith work on your Lexus. At some point, we're all going to need to think through the implications of what we're doing right now. Like in Family Man, a favorite movie of mine, we get "glimpses" into something different, but we can't quite get our arms around it.
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Electronic Records Management (ERM) | Information Governance | Social Media
Now in the spirit of true confession, let me admit that I am a social media zealot. I was an early member of Facebook (according to my daughter, perilously close to the creepy edge before it was mainstream). I've been blogging for years on the AIIM Blog. Ditto Twitter, pretty early on. Together with Atle Skjekkeland, I launched an early content management social network (InformationZen) on a Ning platform over a weekend after our IT people told us it would be at least six months before they could get to it. Inside of AIIM, we were playing around with Yammer before IT even knew what was going on. My list of sins in the name of small business expediency is not insignificant.
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Capture and Imaging | Document Management | Electronic Records Management (ERM)
In this day and age, we are faced with more and more electronic receipts, contracts, bills, etc as the paper ones continue to be phased out. However, what about that garage full of old documents you’ve been collecting for the past twenty years?
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