The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Information Governance | Intelligent Information Management (IIM)
1. "IT doesn't matter." When Nicholas Carr published this statement in the Harvard Business Review in 2002, there was an outcry from the IT pundits. Obviously, the fear of becoming irrelevant seemed exaggerated. Today we know Carr was right. He realized that we should talk about services and information, delivered based on our requirements fitting the needs of the business and other stakeholders such as employees and clients, instead of concentrating our energy on running bulky machines heating up the environment and driving up the electricity bill. So the T in IT is becoming less important. Typical IT Governance initiatives are still focused on in-house IT installations and software development; this will have to change. IM can support this.
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Compliance | Information Governance
Enterprises today are faced with explosive growth in the volume and complexity of information, as new forms of content and communication become a part of every organization. Adding to the challenge, the legal and regulatory environment for most enterprises has become more rigorous, imposing significant obligations on all types of content and information channels. Entities need to find methods to address these disparate needs if they are to effectively manage risk and derive the true value of information within their environments.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Compliance | Information Governance | Sharepoint and Office 365
1. Learn how to manage risks and compliance. Managing business risk and achieving regulatory compliance are among the greatest challenges that enterprises face. There is increasing pressure to comply with evolving legislation, mandates, standards, and regulations designed to protect against an array of risks that span different industries, disciplines, governments, and geographies. Yet in many organizations, compliance and risk management have been treated as silos of responsibility, supported by reactive point solutions that can introduce new cost burdens and complexity. Constant fire drills, regulatory pressure, organizational anxiety, and even outright confusion are not uncommon. Despite large investments in this area, executives believe their organizations have inadequately addressed the processes and systems dealing with risk, compliance, and security.
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Electronic Records Management (ERM) | Enterprise Content Management (ECM) | Information Governance
Before getting started with an implementation, and way before moving onto the eight secrets, it is useful to recall why you are considering a content or records management implementation in the first place and to confirm there's a commitment to proceed. This kind of "strategic mobilization" should kick off any ECM or ERM project. To do this effectively, organizations should gather sponsors and stakeholders, identify the team that will lead the project, understand what the vision of the sponsor of the project is, and understand where significant gaps are likely to arise.
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Information Governance | Intelligent Information Management (IIM) | Sharepoint and Office 365
A tidal wave of information. A study by IDC a few years back concluded that there are currently 281 billion exabytes of information in the Digital Universe. So how much is this? Well…an exabyte is a million million megabytes. Thanks a lot. To put it in a bit of perspective, a small novel contains about a megabyte of information. So, in other words, the Digital Universe is equal to 12 stacks of novels (fewer if the chosen novel is a big fat one like Harry Potter 6 or one of those Ken Follett Pillars of the Earth deals) stretching from the earth to the sun. So it’s a big number, whatever it is. But I think the way to think about this is to note that IDC concludes that 30% of this information is business-related. And it concludes that the overall quantity of information will grow by a factor of 10 between 2006 and 2011. The point here is that it is not unrealistic to think that your employees – who currently say they are overwhelmed by the volume of information they must manage and who currently say they spend hours each day just dealing with email – will need to manage 10X as much information in the near future.
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In a recent study on information governance, the Economist Intelligence Unit found that the single biggest worldwide challenge to successful adoption of information governance is the difficulty of identifying its benefits and costs. In other words, the difficulty of making the case for proper governance. Learning to articulate the case can be the difference between success and failure with information management. Here are 8 reasons why information governance makes sense:
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