The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Enterprise Content Management (ECM) | Metadata | Taxonomy
Last weekend, we moved my daughter up to New York City. She started a job today as a nurse at Columbia Presbyterian hospital, and the apartment is on 10th Avenue a bit north of the Port Authority (pizza place on one side of the door, Irish bar on the other, Dunkin Donut down the block – what’s not for me to like?). My wife and I are alternately very proud and terrified of her accomplishment and move. Mostly the former. Her place is in the middle of the picture below by the pride flag.
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Enterprise Content Management (ECM) | Enterprise Search | Metadata
1. No One Wants Unfettered Information Unless your IT budgets are growing faster than your enterprise content volumes, you need an approach to manage, surface, and control information that does not mandate adding more storage, staff, or restrictions. The systems responsible for content understand nothing about the subject or domain of information under their management. Search engines, content management systems, process engines are all blind to meaning and context. In real life, the meaning of a piece of information determines its usefulness, relevance, and treatment. Semantics add a layer of intelligence by describing what the content is about, using structured data – a.k.a. metadata. Metadata can be used to drive workflows, archiving policy, search, compliance, access control, and discovery.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Metadata | Sharepoint and Office 365 | Taxonomy
Organizations use SharePoint for a variety of purposes, from intranets, extranets, and customer portals to document management and team collaboration. There’s been significant excitement about new product functionality introduced as part of the SharePoint 2010 platform for taxonomy implementation and management across sites and site collections. However, to get to a point where information assets are fully exploited and working to meet the needs of the organization, time and effort must be spent building an appropriate foundation for the information ecosystem – through design, development, and application of foundational information architectures and enterprise taxonomy. A well planned and intelligently constructed foundation is the basis for successful information applications and high-quality user experiences.
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Electronic Records Management (ERM) | Metadata | Sharepoint and Office 365
It should not be of great surprise to anyone that Microsoft’s plan for SharePoint is to provide the foundation for access to all information in the enterprise. With SharePoint’s tightly coupled integration with the Office product, SharePoint’s popularity in collaboration, and openness for developers and integrators, SharePoint is positioned to touch every single byte in your corporate network. Therefore based on what SharePoint’s future looks to be, the importance of being able to manage your data within SharePoint properly is very important. So, are you having problems in the areas below? If you are, then you seriously need to stop relying on your users to tag your content.
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Enterprise Content Management (ECM) | Metadata | Taxonomy
Information is our most important corporate asset, but the value of that information can only be realized if users can quickly find and use it. All too often, companies are handcuffed by numerous departmental or standalone content management systems, each with unique or incomplete information architectures. Getting to enterprise information architecture requires careful consideration during the design process, including: Requirements and not just technology should dictate the architecture.
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