The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
When I'm faced with an overwhelming project, I like to break it up into smaller, easier to handle bits. Handling the easiest parts first allows you to make quick wins and fast gains. Removing paper from the business is often one of these overwhelming projects. To help you break it down into some small bites, we've pulled out where you can focus your paper reduction efforts for some quick wins to get you started. Here's a look at what the research tells us are the best processes to focus on first:
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As information professionals involved in the eDiscovery process, you are required to work with legal counsel and produce electronic information for use in civil litigation. A major part of this process is searching for and finding all relevant documents, and content related to the case. The operative word here being finding, and that includes audio files, video, files and even emails. So where do you begin your search and where do you look to find it all? What process is in place and what steps will you take to ensure you have found everything? Do you search your network servers, individual PCs, Smartphones, PDAs and removable storage devices like thumb drives or is it all of the above?
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Business Process Management (BPM) | Paperless Office
For years, AIIM has advocated the reduction of paper in business. Reducing paper is a good way to save office space and improve records retrieval. But, in the past 10 years, the focus has shifted to removing paper from business processes in order to improve productivity, accessibility, and compliance.
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Change Management | Enterprise Content Management (ECM) | Paperless Office
It’s tough to find definitive stats. No one’s altogether eager to clarify their shortcomings, and it’s remarkably hard to pin down in the best of situations. But colloquially, we hear it over and over again. No one is using their ECM. OK, so “no one” is a bit dramatic, but the numbers are as abysmal as 5% implementation. Despite being a mature market, less than 1% of all organizations worldwide have an end-to-end ECM solution deployed across functional areas. Departmental holdouts in finance are balking at using systems that can’t seamlessly handle complex linked documents. Most companies are sitting on at least 3 legacy systems splintering data across repositories. So much for a single version of the truth.
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The last in my series of six issues relative to getting rid of paper focuses on what I call Mash-up Madness. See also… Paperless Dilemma No. 1 – Paper Persistence Paperless Dilemma No. 2 – Legal Limbo Paperless Dilemma No. 3 – Input Irregularity Paperless Dilemma No. 4 – Cloud Craziness Paperless Dilemma No. 5 – Perplexing Processes The last topic in my series focuses on some of the rather unusual combinations and mash-ups that are being driven by consumerization, the collision of cloud and mobile, and the Internet of Things. This gets beyond just going paperless, but I think it’s important to place our tactical paper reduction initiatives in a broader context.
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The fifth in my series of six issues relative to getting rid of paper focuses on what I call Perplexing Processes. See also… Paperless Dilemma No. 1 – Paper Persistence Paperless Dilemma No. 2 – Legal Limbo Paperless Dilemma No. 3 – Input Irregularity Paperless Dilemma No. 4 – Cloud Craziness Someone once told me there are 2 things a person should never see made – 1) sausage; and 2) legislation. I would add a third – changing processes.
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