AIIM - The Global Community of Information Professionals

5 Ways PDF Solutions Transform Digital Strategy

Nov 8, 2017 10:45:00 AM by Thomas LaMonte


What if every file—from documents to multimedia—was digital and used the same file format: “File.everything”— wouldn’t that be nice?

But for most workers, the present information environment couldn’t be more different. Today, the typical information ecosystem is a content jungle: multiple file formats, a mix of structured and unstructured content, all growing wildly throughout the organization. Under these conditions, search is difficult; unused operational information atrophies into “dark data,” or the untapped, operational content that sits idle in our repositories. Dark data is at once a security vulnerability, as well as a missed opportunity to leverage information to its fullest potential. Fortunately, today, there is a solution.

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Topics: pdf, Digital business, digital transformation,, dark data

Just Because It’s “Informal” Employee Collaboration Doesn’t Mean You’re Not Responsible for It

Nov 7, 2017 10:00:00 AM by John Mancini

Employee Engagement is the Holy Grail

“Engagement” is the Holy Grail for every organization, and enterprise collaboration systems are at the heart of efforts to more deeply engage employees. Deloitte notes, “In a digital world with increasing transparency and the growing influence of Millennials, employees expect a productive, engaging, enjoyable work experience.”

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Topics: archive, electronic records management, engagement, systems of engagement, Compliance and records management, social meda, employee engagement

Revisiting Digital Preservation - A Tale of Two Undergraduate Majors

Nov 6, 2017 10:30:00 AM by John Mancini

I will admit that I was an economics and history double-major as an undergraduate.

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Topics: digital preservation, information governance, electronic records management

Guest Post -- New Global Data  and Privacy Regulations in 2018 and the GDPR

Nov 2, 2017 1:14:08 PM by Jude O'Neil

Your Best Defense Should Include Some New Approaches

Believe it or not, 2018 is less than 100 days away and it is bringing with it a slew of new regulatory concerns. Data privacy breaches have been in the news again and again this year, eliciting increased concern from regulators and legislative bodies. We can be sure that issues like the Equifax breach and Yahoo’s recent disclosure of the scope of the 2013 breach will remain topics of discussion and litigation for some time to come.

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Topics: privacy, europe, security, information security, gdpr

9 Ways Uncontrolled Information Stands in the Way of Your Digital Transformation Plans

Oct 31, 2017 10:27:32 AM by John Mancini

Most organizations are on some sort of Digital Transformation journey. Everyone wants it. But what exactly is it? And how do you get there?  How can you navigate the changes Digital Transformation brings while staying focused on business growth? How do you avoid disenfranchising employees and losing customers to more digitally savvy competitors?

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Topics: semantic, content management, semantic web, digital transformation,, rhinodox

Rethinking the Intersection of People, Process and Technology

Oct 30, 2017 5:26:57 PM by John Mancini

Organizations have long struggled with the magic “triad” of people, processes and technology. This struggle has remained constant through multiple generations of technology – from paper to microfilm to imaging to document management to enterprise content management.

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Topics: content management, ecm, content integration, content federation, systemware

Guest Post - How important is digital document consistency?

Oct 30, 2017 10:00:00 AM by Wouter Koelewijn

A repository containing documents that were digitized inconsistently or inaccurately presents a new set of problems for an organization, problems that can hinder the productivity gains they had hoped to achieve.

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Topics: privacy, business process, scanning, capture, security, Digital business, information security, information capture, gdpr

Did you hear the one about being paper-free?

Oct 27, 2017 10:07:00 AM by Bob Larrivee




Oh that joke is as old as you can imagine, and I have heard a lot of them. And I have heard “offices will be paper free when (you fill in the blank)”. In fact, I was once one of those people and to an extent still am because it is still true.

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Topics: business intelligence, capture, paperfree office, paperless, intelligent capture

New eBook - Are You Ready for new European Data Protection Regulations?

Oct 25, 2017 8:06:00 AM by John Mancini

The New EU Data Protection Regulation is Just Around the Corner

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Topics: privacy, europe, security, information security, gdpr

Content modernization is more complicated than simple migration

Oct 24, 2017 5:31:16 PM by John Mancini

Organizations have a decision to make relative to the large volume of documents in existing legacy systems. The challenge is that organizations may have millions of documents. Which should be moved and which should stay where they are? What can be safely archived or deleted? According to a Forrester survey, only 7% of organizations surveyed have migrated all content to new ECM systems. The vast majority – 87% – retain some or most legacy content remains in old systems. Updating your infrastructure to take advantage of the benefits of a more modern-cloud-based structure requires a content integration platform – and one that is flexible enough to evolve over time.

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Topics: content management, ecm, cloud content management, content integration

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