The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Capture and Imaging | Mobile | Paperless Office
The twin drivers for change in the Enterprise Content Management (ECM) world are mobile and cloud. Mobile technologies unlock access to content on the move, capture to cloud, capture to process, remote workflows, and cloud-based collaboration. But, with any change comes new challenges. There are still many issues to resolve between traditional back-office systems and new cloud and mobile solutions like hybrid options. How is mobile changing how you capture and create process-based content? Let's take a look at what the data is telling us:
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Capture and Imaging | Paperless Office
Organizations have been scanning paper into digital archives for a long time. The struggle to get rid of paper is not a new one. What's new is that "capture" can be so much more than just scanning paper - businesses can leverage this captured information and act on this knowledge. The focus of information capture is shifting from something that is often done after the fact (often for archiving purposes) to something that is done much closer to the point of information creation (largely for information entering from outside the organization) – as part of the launch of a business process. Below, we've compiled the statistics from AIIM's independent research study on capture and scanning that best illustrate this shift in focus.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
When I'm faced with an overwhelming project, I like to break it up into smaller, easier to handle bits. Handling the easiest parts first allows you to make quick wins and fast gains. Removing paper from the business is often one of these overwhelming projects. To help you break it down into some small bites, we've pulled out where you can focus your paper reduction efforts for some quick wins to get you started. Here's a look at what the research tells us are the best processes to focus on first:
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As information professionals involved in the eDiscovery process, you are required to work with legal counsel and produce electronic information for use in civil litigation. A major part of this process is searching for and finding all relevant documents, and content related to the case. The operative word here being finding, and that includes audio files, video, files and even emails. So where do you begin your search and where do you look to find it all? What process is in place and what steps will you take to ensure you have found everything? Do you search your network servers, individual PCs, Smartphones, PDAs and removable storage devices like thumb drives or is it all of the above?
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Business Process Management (BPM) | Paperless Office
For years, AIIM has advocated the reduction of paper in business. Reducing paper is a good way to save office space and improve records retrieval. But, in the past 10 years, the focus has shifted to removing paper from business processes in order to improve productivity, accessibility, and compliance.
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Intelligent Information Management (IIM)
AIIM's online community always has a lot of great discussion going on. On the community site, users of all levels can connect, learn, and share. It's a great place to post an opinion or ask a question. Below, I've compiled some of my favorite recent posts from Intelligent Information Professionals. These topics range from Big Data, to enterprise file sync and share, to change management, and more. Enjoy! Records and Information Management in Big Data By Dennis Kempner Organizations, both large and small, are burdened with a high volume of data to store. In order to efficiently run a company, important data must be accessible, manageable, and easily retrievable. The phrase “Big Data” refers to information and data that is too large for companies to manage and process on their own. Big Data is valuable for companies in that it can help to determine and fulfill customer needs, thereby maximizing a company’s operational efficiencies. Companies with a lot of data need a team of professionals to manage this information. One effective solution to manage big data is Records and Information Management (RIM). Full article HERE - Records and Information Management in Big Data
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