The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Electronic Records Management (ERM)
Managing electronic records is not simply a matter of procuring computer applications or systems. Solutions for managing content must be business-driven, not IT directed. To be successful, a systematic approach consisting of analysis, identifying business and system requirements, and identifying those solutions that can satisfy those requirements is needed. ISO/TR 15489-2:2001 Information and documentation -- Records management -- Part 2: Guidelines provides an implementation methodology for Records Management projects. It includes the following eight steps:
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In a recent study on information governance, the Economist Intelligence Unit found that the single biggest worldwide challenge to successful adoption of information governance is the difficulty of identifying its benefits and costs. In other words, the difficulty of making the case for proper governance. Learning to articulate the case can be the difference between success and failure with information management. Here are 8 reasons why information governance makes sense:
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Change Management | Enterprise Content Management (ECM)
A consistent topic in ECM circles is low user adoption. We think of Enterprise Content Management (ECM) as “mature” technology; however, most companies still struggle with broad user adoption. In implementing ECM technology, we fundamentally change the way an individual or group does their job. Consequently, the business process and culture change associated with the technology is much more significant than the implementation of the technology itself.
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Enterprise Content Management (ECM)
Classification is key to realizing value from your content. Why is classification important? Anytime you want to do something more than blindly storing your unstructured content, you need to classify and organize it to help those tasks along. Better organized, classified information can be searched more effectively, archived, managed as records, or incorporated into business processes. There's a reason libraries classify and organize all those books.
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Intelligent Information Management (IIM)
The explosion of information is making way for a new strategy to align business policies with people and technology. The following steps are my take on ways in which organizations can be successful in creating and implementing intelligent information management practices in this challenging environment.
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You are not too small for Document Management. Size doesn’t matter; the junk drawer in your kitchen is just as big a headache as the pile of boxes in your garage. Not addressing document management means you are likely to fail at some point to find the right information for the job. It also means you might be paying to keep information you no longer need. If you’re big enough to get sued, you’re big enough to be forced into e-discovery. If you plan to stay in business, you are going to have new employees at some point. Document Management addresses all these issues.
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