The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Electronic Records Management (ERM) | Enterprise Content Management (ECM) | Sharepoint and Office 365
1. Determine SharePoint’s role in the organization. For some companies, SharePoint is the chosen collaboration and social networking engine, where all collaborative content resides in SharePoint. For others, SharePoint is more of an end-user experience and Intranet platform. If you are implementing SharePoint with another ECM solution, it's critical to identify what role SharePoint will truly have in your organization to ensure proper planning for the implementation. There are several features within SharePoint that need to be taken into consideration before you implement. For example: What aspects of the Microsoft Office integration are or will be deployed? What areas of overlap exist between SharePoint and the ECM solution? Will SharePoint be the primary access point for all content or one of multiple access points? What vendor integration capabilities are provided? How does SharePoint fit into the corporate records management program? The more that can be identified before the deployment, the lower the implementation costs will be. The project charter should identify the reasoning behind the decision to combine the technologies.
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Electronic Records Management (ERM) | Enterprise 2.0 | Enterprise Content Management (ECM)
The following intelligent information management benchmarking statistics are drawn from AIIM's own independent research:
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM)
Too often, an ECM delivery organization is driven to focus on ECM application features and delivery dates. This imbalanced behavior results from the all-powerful project schedule, senior management edicts, and business community pressures. To keep a balance of tactical and strategic objectives, common-sense operating management principles tuned for ECM shared service organizations should be part of a manager’s monthly accomplishments list.
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Enterprise Content Management (ECM)
In a recent study conducted by AIIM, the participants were asked, “Which 3 of these typical problems have affected your organization’s document or records management implementation?“ The top response was "Underestimated process and organizational issues" (40+%). This indicates that these users did not follow a process-centric approach to understand how end-users utilized the documents in the process. The following is an eight-step methodology to minimize this problem.
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AIIM Community | Enterprise Content Management (ECM)
Bryant Duhon, the editor of AIIM's Infonomics Magazine, recently announced a fun little contest offering $2,000 to whoever could come up with the best 60-second video answering the simple question, "What is ECM?" The AIIM staff was completely blown away by the six submissions we received. Our community is so full of creative and talented folks. Make some popcorn, put your feet up, and enjoy the show:
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Enterprise Content Management (ECM) | Metadata | Taxonomy
Information is our most important corporate asset, but the value of that information can only be realized if users can quickly find and use it. All too often, companies are handcuffed by numerous departmental or standalone content management systems, each with unique or incomplete information architectures. Getting to enterprise information architecture requires careful consideration during the design process, including: Requirements and not just technology should dictate the architecture.
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