The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Compliance | Enterprise Content Management (ECM)
Regulations are complex and can’t be ignored. One of the challenges of being regulated is understanding exactly which regulations apply to your business. You may face “horizontal” reporting regulations, such as those contained in Sarbanes-Oxley that apply to all publicly-held companies. Or, you may be subject to vertical market-specific regulations such as HIPAA in health care or the FDA’s 21 CFR 11 rules. Or, you may face a raft of regulations from different governments and agencies. One thing is for sure; you can’t pretend these regulations don’t exist or hope they go away. Non-compliance may present a very real legal and financial risk to your organization.
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Information Governance | Sharepoint and Office 365
It shouldn’t be a big surprise that Microsoft Office SharePoint Server 2007 (MOSS) is incredibly popular and powerful as a basic content repository. Microsoft claimed $1 billion in revenue from sales of the software in 2007. A recent survey by AIIM indicates that SharePoint is rapidly becoming pervasive within the enterprise. Of those responding to the survey, 83% said they either currently use or likely will be using Microsoft SharePoint. There are also many reports of SharePoint deployment projects being derailed or having less than desired results. Some of these are related to a lack of features necessary for an organization, such as more robust records management or a more controlled repository, but many are because of the lack of SharePoint governance.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
I recently came across an interesting concept sponsored by the NACHA folks -- the PayItGreen Alliance. The PayItGreen Alliance is a coalition of financial services companies that is committed to educating consumers and businesses about the positive environmental impact of choosing electronic payments, bills, and statements instead of paper. They encourage consumers to turn off the paper in their financial lives - specifically to use direct deposit, receive bills and financial statements electronically, and make payments electronically.
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I was thinking at last week's AIIM roadshow about the ingredients that enter into an effective document strategy. Here are my Ten Commandments. They are in no particular order, except the first one is intentionally first (kind of like the real Ten Commandments).
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Pam Doyle, from Fujitsu, gave an incredible presentation at the AIIM roadshow in Chicago which contained some interesting “fast facts” about document management that I thought were worth repeating. These reminders of the value of document management are particularly relevant given the coming tightening of IT resources:
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I wanted to congratulate Abad Khushrooshahi, who I met at AIIM's Enterprise Content Management Seminar in Toronto, and who may very well be the most knowledgeable information management professional in North America. Abad works for Aegon Canada and recently completed our IOA (Information Organization and Access) course. What is notable about Abad is that I believe he is the first to complete ALL FOUR of our training specializations; Electronic Records Management (ERM), Enterprise Content Management (ECM), Business Process Management (BPM), and IOA.
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