The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Digital Signatures | Document Management | Paperless Office
The law is on your side. Digital signatures are as legally binding as a physical, hand-written signature in every circumstance where a signature is required. The E-SIGN law and the Uniform Electronic Transactions Act are supported by the federal government and have been adopted by 47 states. It clearly states “(c) If a law requires a record to be in writing, an electronic record satisfies the law” with the purpose “to facilitate and promote commerce and governmental transactions by validating and authorizing the use of electronic records and electronic signatures." Further refinements by the EU, PIPEDA and the FDA recommend making sure the signature is unique to the signer, and that the signer’s identity is linked to the document. When combined with good governance and unalterable file formats, you can easily meet the guidelines for legality.
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When confronted with information management challenges, many organizations operate on a reactive basis—developing ad hoc solutions to specific problems as they arise. And because of this, many document management programs are rife with duplicate capabilities, non-standard approaches, and process inefficiencies. The result is that companies are becoming exposed to unnecessary risks and costs and missing out on opportunities to add business value. It's time to take a step back and view information management as a critical process on par with more traditional business operations. But few organizations have the time or expertise to build an information management program that meets today's needs—and will be ready for whatever the future holds.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
The eight ways to control your SharePoint infrastructure loosely fall into three buckets -- 1) Improve infrastructure performance, 2) Assert governance and control over your SharePoint infrastructure, and 3) Get more out of your SharePoint investments. There’s no doubt that Microsoft SharePoint is big and here to stay as a platform for customized information sharing. A recent IDC study showed enterprise adoption or planned adoption of SharePoint at 70% -- and that figure seems conservative. Users are widely embracing SharePoint for tying together disconnected islands of data, integrating technology with business processes, and targeting and personalizing information for groups and individual users.
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Enterprise Content Management (ECM)
The Content Management Interoperability Standard (CMIS), or the SQL-ization of content repositories, made a big splash at AIIM On Demand. My personal opinion is that CMIS will have an enormous impact on the consumerization of ECM. As a member of the AIIM iECM committee and an outspoken advocate for the CMIS standard, I wanted to share the eight things you need to know about it:
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The AIIM Awards Ceremony takes place every year, and it's our opportunity as an association to honor and recognize special members of our community for their contributions to AIIM and our industry. This year, the formal affair took place in Philadelphia on Tuesday, April 20th. A wonderful time was had by all. If you weren't able to attend or you would like to relive the evening, here are all of the pictures from the event.
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Change Management | Social Media
A few weeks ago, I wrote an article on the essentials for social computing and collaboration for business. The first of those essentials was a recommendation to have a maniacal focus on garnering adoption. As I speak with customers around the world, I find that an increasing number of companies are struggling with the mechanics of how to accelerate the adoption of the social computing capabilities they’ve made available to the enterprise. Worse yet, many are apprehensive about moving forward with some of the truly transformative ways to use social computing because they fear that their organizations are more conservative than most, and their users are probably not going to be up for using these cutting-edge ways of interacting and collaborating.
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