The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Automation | Document Management
As standard documents become more complex, and organizations adopt new systems and technology, the information for these documents needs to come from different places. Pricing information may come from a financial management, sales configuration, or Enterprise Resource Planning (ERP) system, while customer contact details may be stored in a customer relationship management (CRM) or contract management system. Other parts of these documents may only need to be included in certain situations, or spreadsheets that contain charts that need to somehow be incorporated. This process is often time consuming, unwieldy and error-prone. Organizations can gain extra efficiencies and optimize their resources by automating the creation of standard documents. Automation can also extend traditional templates to become more powerful by taking advantage of new technologies and other data sources.
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Enterprise Content Management (ECM)
There are too many ECM Systems on the market today. I will never be able to find the right one that fits my business needs. There are many ECM Systems on the market today. And trying to find an ECM System that will fit your business needs at the right cost can seem like a daunting task. While this may be true, finding the right ECM System starts with understanding your underlying data and document management challenges and needs and then mapping those core needs to a system and vendor that solves those needs for you. Although it is probably best if you can do your own analysis since you know your own business better than anyone else, if you feel strapped for time or knowledge, then you always have the option of using an outside consultant who can help you.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Intelligent Information Management (IIM)
Most organizations do not realize the actual volume of data living and breathing on their corporate web properties, document management systems and file shares. In a world where it is estimated that around 80% of corporate data exists in unstructured forms; knowing how to turn the contents of that digital landfill into a knowledge asset presents a huge challenge for any business. But by capturing, sharing, and retaining that knowledge, you will definitely build business advantage. Here are eight things you need to do get the most out of your digital landfill.
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Enterprise Content Management (ECM) | Intelligent Information Management (IIM)
I've been both reading and listening (I know, very nerdy) to Tom Peters' new Little Big Things: 163 Ways to Pursue Excellence. Lots of thought-provoking ideas and the audio is a hoot because a) Tom does it himself, and b) a book with lots and lots of repetition and big giant letters comes across interesting as an audiobook, particularly when one is running around and around and around a 1/16 mile track.
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Compliance | Information Security
Too many people are thinking of security instead of opportunity. They seem more afraid of life than death. (James F. Byrnes) Risk, just like death and taxes, is part of everyday life. The risk associated with business information and knowledge is sometimes dismissed as acceptable business overhead. However, the need to maintain and raise the value of business information is clear during economically challenging times. To this end, here is a crash course in improving information risk for your organization.
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Information Governance | Intelligent Information Management (IIM)
1. "IT doesn't matter." When Nicholas Carr published this statement in the Harvard Business Review in 2002, there was an outcry from the IT pundits. Obviously, the fear of becoming irrelevant seemed exaggerated. Today we know Carr was right. He realized that we should talk about services and information, delivered based on our requirements fitting the needs of the business and other stakeholders such as employees and clients, instead of concentrating our energy on running bulky machines heating up the environment and driving up the electricity bill. So the T in IT is becoming less important. Typical IT Governance initiatives are still focused on in-house IT installations and software development; this will have to change. IM can support this.
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