The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
It's hard to overestimate the impact of SharePoint on the information management market. Since its humble beginnings in 2001, it has grown to nearly 200 million seats and is found in every industry sector. If you're reading this blog post, you likely have SharePoint in your organization. But SharePoint can't magically make your information more accessible. There is no SharePoint fairy that assesses all your information, uploads just the valuable stuff to SharePoint, applies appropriate access controls, and fills in the metadata. In fact, most organizations with SharePoint aren't particularly satisfied with it - through no fault of SharePoint or its capabilities. Rather, there are two main issues.
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Compliance | GDPR | Privacy
Even though The European General Data Protection Regulation (GDPR) will go into effect in just seven short months on May 25, 2018, a recently published Gartner report found that 50 percent of the companies surveyed do not expect to be ready to comply with a much more rigorous privacy regime including its onerous enforcement provisions.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM)
Technical complexity, and in some cases vendor lock-in, make it very difficult to connect all of the various content systems that typically exist in every organization and access the right content. And that has a negative impact on the productivity of your knowledge workers and on your organization's ability to respond in a timely manner to changing market conditions.
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Automation | Capture and Imaging
Your business deals with documents on a constant basis. Without technology in place, organizing the different types of files and contact points for written communication can be intense. You might have paper contracts, email and attachments, faxes, and web forms all integral to the same client or customer file. This is where capture automation becomes effective in streamlining your productivity and organizational ability.
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Digital Transformation | Intelligent Information Management (IIM)
Many organizations are on some sort of Digital Transformation journey – or they should be. Everyone wants to “transform"; but what exactly is Digital Transformation?
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What if every file—from documents to multimedia—was digital and used the same file format: “File.everything”— wouldn’t that be nice? But for most workers, the present information environment couldn’t be more different. Today, the typical information ecosystem is a content jungle: multiple file formats, a mix of structured and unstructured content, all growing wildly throughout the organization. Under these conditions, search is difficult; unused operational information atrophies into “dark data,” or the untapped, operational content that sits idle in our repositories. Dark data is at once a security vulnerability, as well as a missed opportunity to leverage information to its fullest potential. Fortunately, today, there is a solution.
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