The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Capture and Imaging | Electronic Records Management (ERM)
To succeed on the Digital Transformation journey, requires a strategy, planning, and the design of a better information ecosystem - what we refer to as Intelligent Information Management (IIM). The first step on this journey is to get all of your information into the information ecosystem. This is a practice called Capture. Let’s take a deeper look at this first step of digital transformation.
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Have you noticed how information just keeps popping up all over your business? It’s enough to make you feel like this trying to keep up with it all. You solve one issue, only for another to just pop up: via GIPHY Information has to enter the process from somewhere. And knowing where it comes from can make a difference by allowing you to make certain assumptions about that information: its format, its quality, its state of approval, and so on.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Capture and Imaging | Paperless Office
The concept of a digital mailroom has been around a while. The idea is pretty simple - all incoming mail is scanned on entry and delivered electronically to the appropriate department or process. In reality, only mail with business value is likely to be processed. This will predominantly be documents with a structure such as forms, orders, invoices, delivery dockets, and vouchers.
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Capture and Imaging | Digital Transformation
Before we get into how to tame your Information Chaos, let’s take a step back and look at WHY so many of us are experiencing it. These days, business information can come from anywhere, anytime, and in any form. Match this up with a growing volume and variety of the information we’re creating, and you can see how it can quickly get out of hand and become unmanageable without some strategies in place.
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While digital information accuracy is important to all document preservation, some institutions benefit from it more than others. Intelligent Information Management (IIM) and paperless offices are sufficient for most businesses, but if the content is important for historical or informational purposes rather than a backup, the quick and easy options for digitization don’t always do the trick. There are serious pitfalls of intelligent capture, especially if a precise representation of the document’s content is important to a collection, such as legal documents, documents used for research and reference, or a historical document collection like a digital library.
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Capture and Imaging | Paperless Office
What is Capture? Despite technology, most companies continue to struggle to manage the burden of paper in many important business processes. And while there are many technological approaches to digital transformation, the first step is often scanning. Also known as “capture,” this capability is characterized by the ability to scan paper documents to store and use them in digital form instead of paper. First developed over 30 years ago, capture systems have evolved from simple solutions for basic scanning into sophisticated and expensive systems for enterprise-wide document automation. Therefore, it's important to understand and leverage scanning as a fundamental tool for business today.
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