The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Information Governance | Intelligent Information Management (IIM) | Sharepoint and Office 365
A tidal wave of information. A study by IDC a few years back concluded that there are currently 281 billion exabytes of information in the Digital Universe. So how much is this? Well…an exabyte is a million million megabytes. Thanks a lot. To put it in a bit of perspective, a small novel contains about a megabyte of information. So, in other words, the Digital Universe is equal to 12 stacks of novels (fewer if the chosen novel is a big fat one like Harry Potter 6 or one of those Ken Follett Pillars of the Earth deals) stretching from the earth to the sun. So it’s a big number, whatever it is. But I think the way to think about this is to note that IDC concludes that 30% of this information is business-related. And it concludes that the overall quantity of information will grow by a factor of 10 between 2006 and 2011. The point here is that it is not unrealistic to think that your employees – who currently say they are overwhelmed by the volume of information they must manage and who currently say they spend hours each day just dealing with email – will need to manage 10X as much information in the near future.
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Digital Preservation | eDiscovery
As regulators and courts increasingly exercise their oversight powers, it can be expected that they will hold organizations accountable to explain the evaluations which underpin their ESI (Electronically Stored Information) preservation protocols. The business impact of this heightened level of regulatory and judicial scrutiny is that enterprises that ignore the ESI preservation risks inherent in local and remote working, as well as the management of employee Web 2.0 communications, do so at their peril. Since over 93% of enterprise records are electronic, and the volume and mix of data types are exploding, millions of electronic documents are now routinely collected from all locations where an organization has custody, control, or access to electronic documents – be it in London, Lima, or Timbuktu. The dynamic nature of ESI means that critical documents can easily be overwritten, modified, destroyed, or corrupted during normal use. It does not matter whether this happens accidentally or maliciously. The result is the same – loss of potentially relevant evidence giving rise to probable criminal penalties, fines, or court sanctions for spoliation.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM) | Metadata | Taxonomy
Information is our most important corporate asset, but the value of that information can only be realized if users can quickly find and use it. All too often, companies are handcuffed by numerous departmental or standalone content management systems, each with unique or incomplete information architectures. Getting to enterprise information architecture requires careful consideration during the design process, including: Requirements and not just technology should dictate the architecture.
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Many people think of Wikipedia when they hear the word wiki, but there are multiple ways to use a wiki within an organization that are very different from Wikipedia, and more strongly aligned with the day to day activities, needs, and goals in a work environment. Let's look at eight ways a wiki can help you optimize your valuable time to get more of your essential work done and spend less time on meetings and redundant activities. You'll find that wikis allow you to assemble, refine, and reuse valuable information more efficiently.
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Throughout history, the managing of documents has brought the human race as much joy as utter frustration. Though no one person can be credited for inventing document management, the first known system was created by nomadic tribes writing on the walls of caves. Over time, this evolved to the scrolls system employed by ancient Rome, and as the world neared the end of the 1800s, the human race still relied on a very primitive form of document management. But over the next century, eight things happened that changed the history of document management forever.
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Enterprise Content Management (ECM) | Sharepoint and Office 365
The hype cycle has started for the upcoming release of SharePoint 2010, and I’m certainly not the only one to get caught up in it. I’m excited about anything that can help the members of our community better manage their information, and I’ve always seen SharePoint as a potentially transformative platform bridging structured content, unstructured content, and social computing in one flexible package. The current release of SharePoint does a decent job of this, but it has some shortcomings when it comes to its capabilities as a true Enterprise Content Management platform.
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