The AIIM Blog
Keep your finger on the pulse of Intelligent Information Management with industry news, trends, and best practices.
Electronic Records Management (ERM) | Enterprise 2.0 | Enterprise Content Management (ECM)
The following intelligent information management benchmarking statistics are drawn from AIIM's own independent research:
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Enterprise Content Management (ECM)
Too often, an ECM delivery organization is driven to focus on ECM application features and delivery dates. This imbalanced behavior results from the all-powerful project schedule, senior management edicts, and business community pressures. To keep a balance of tactical and strategic objectives, common-sense operating management principles tuned for ECM shared service organizations should be part of a manager’s monthly accomplishments list.
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Making an ECM implementation successful requires planning and attention to detail. The best way to create the right solution is to identify organizational goals and priorities. Learn how to manage a successful implementation in our free guide.
Enterprise Content Management (ECM)
In a recent study conducted by AIIM, the participants were asked, “Which 3 of these typical problems have affected your organization’s document or records management implementation?“ The top response was "Underestimated process and organizational issues" (40+%). This indicates that these users did not follow a process-centric approach to understand how end-users utilized the documents in the process. The following is an eight-step methodology to minimize this problem.
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Electronic Records Management (ERM)
The findings from our latest research on Electronic Records Management (ERM) show that in most organizations, electronic records are still taken less seriously than paper records. Responsibility for applying good records management practice to electronic records would seem to reside in the IT department rather than in the records department, and even where good policies exist, they are often not monitored or enforced. Having said that, an encouraging number of organizations are homogenizing their electronic and physical policies and practices, and many are moving to an all-electronic model, linking their repositories together to improve the legal discovery process and enhance operational efficiency.
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AIIM Community | Enterprise Content Management (ECM)
Bryant Duhon, the editor of AIIM's Infonomics Magazine, recently announced a fun little contest offering $2,000 to whoever could come up with the best 60-second video answering the simple question, "What is ECM?" The AIIM staff was completely blown away by the six submissions we received. Our community is so full of creative and talented folks. Make some popcorn, put your feet up, and enjoy the show:
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Information Governance | Intelligent Information Management (IIM) | Sharepoint and Office 365
A tidal wave of information. A study by IDC a few years back concluded that there are currently 281 billion exabytes of information in the Digital Universe. So how much is this? Well…an exabyte is a million million megabytes. Thanks a lot. To put it in a bit of perspective, a small novel contains about a megabyte of information. So, in other words, the Digital Universe is equal to 12 stacks of novels (fewer if the chosen novel is a big fat one like Harry Potter 6 or one of those Ken Follett Pillars of the Earth deals) stretching from the earth to the sun. So it’s a big number, whatever it is. But I think the way to think about this is to note that IDC concludes that 30% of this information is business-related. And it concludes that the overall quantity of information will grow by a factor of 10 between 2006 and 2011. The point here is that it is not unrealistic to think that your employees – who currently say they are overwhelmed by the volume of information they must manage and who currently say they spend hours each day just dealing with email – will need to manage 10X as much information in the near future.
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