AIIM - The Global Community of Information Professionals

4 Special Requirements Social Media and Collaboration Create for GDPR Compliance

Jan 26, 2018 9:29:26 AM by John F. Mancini

A new set of European rules and standards related to privacy and data protection (the General Data Protection Regulation, or GDPR) has set in motion a mad compliance and security scramble not only for European companies, but also for any company doing business in Europe or with European customers. The regulation is designed to harmonize privacy across the EU, codify more rigorous privacy rights; strike a balance between privacy and security and create an explicit obligation for both data controllers and processors to demonstrate compliance with GDPR. The clock is ticking – the regulation goes into effect on May 25th, 2018, and the potential penalties for non-compliance are significant (organizations found to be in breach of GDPR may be fined up to 4% of annual revenues or 20 million Euro, whichever is the greater).

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Topics: gdpr, social media, records management, collaboration

A pre-Thanksgiving Second Helping - 7 Tip Sheets, 4 eBooks and 4 Guest Columns

Nov 16, 2017 10:33:38 AM by John Mancini

Here are some eBooks, Guest Columns, and Tip Sheets you may have missed.

A Thanksgiving treat.

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Topics: thanksgiving, content management, analytics, collaboration

5 Ways to Stay in Control of Content Sharing

Feb 14, 2017 11:15:00 AM by John Mancini

[This is a guest post by Travis Roe from Hyland's Cloud team.]

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Topics: collaboration, cloud, FIle Shares

Why Should You Worry About Collaboration?

Feb 9, 2015 9:46:00 AM by John Mancini

Why Should You Worry About Collaboration?

In this new world of rapidly changing information technologies our ability to engage is the key to success.

According to Gallup, in AVERAGE organizations, 33 percent of workers are engaged in their jobs, 49 percent are not engaged, and 18 percent are actively disengaged. On the other hand, in WORLD-CLASS organizations, the numbers are vastly different: 67 percent of workers are engaged in their jobs, 26 percent are not engaged, and only 7 percent are actively disengaged.

Unfortunately, most organizations still look like the fictional company Dunder Mifflin in the show The Office. Most of the systems that are used to engage employees are an afterthought.  In far too many organizations, "collaboration" is just another name for sending around big attachments on email to a long list of recipients, asking everyone to "comment," and then sending those comments via a "reply-all" message.  

Some advice from AIIM’s community of 80,000 practitioners:

1 -- If you're not fully engaging your employees, your business is probably falling behind the competition.

2 -- You can no longer assume that engagement will happen serendipitously in your organization.

3 -- You need to think strategically about the information systems that are necessary to make it happen.

Help your organization address this strategic challenge by comparing notes with hundreds of other fellow-travelers at AIIM15.  Check out the ENGAGE track.  

New predictions from Brian Solis, Tom Koulopoulos, and Chris Surdak are in our new e-book.

Download the free AIIM15 ebook.

Check out -- 23 Things I Wish I Knew BEFORE My First ECM/Content Management Project.


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Topics: engage, collaboration, aiim15

The #AIIM14 #InfoChaos Hot Seat: Control and Sharing in a BYOD World

Mar 6, 2014 12:30:00 PM by John Mancini

As we start to think about #AIIM14, I thought I would ask a number of our sponsors a few identical questions and put them on a bit of a hot seat with regards to how they see the future -- and let attendees start thinking about your own questions to ask them in Orlando.  Here are the three questions I'll ask:

  1. What are the three most important business problems related to Information Chaos facing YOUR customers?
  2. What do you see as the three most important trends related to Information Chaos facing organizations over the next 18-24 months?  What will be different in our industry two years from now?
  3. What are the three most important things attendees should know about your company?

Ali Moinuddin, CMO of Workshare, discusses the increasing VALUE of information; along with increasing volume and velocity.

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Topics: governance, ecm, collaboration, mobile

5 Myths about Collaboration in the Enterprise

Jul 12, 2011 7:13:45 AM by John F. Mancini

No professional is an island.  We are always engaged in some form of collaboration, whether we are working with colleagues, customers, or partners.  As AIIM members know, one of the most visible ways that we collaborate is on documents.  We all work together to create budgets, improve presentations, and build sales proposals.

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Topics: E2.0, ecm, knowledgetree, collaboration, document management, aiim, 5 myths, social media, social business

3rd Party ECM Add-Ons Still Very Popular in #SharePoint implementations...

Jun 9, 2011 7:34:13 AM by John F. Mancini

We have the results,  we're just waiting on the design of the report. A few preview numbers...

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Topics: content management, ecm, collaboration, sharepoint

After Google Wave, Where Will Google Go Re Social Media? -- Google Me

Aug 20, 2010 12:50:48 PM by John F. Mancini

To give credit where credit is due, saw this originally on Gina Trapani's blog, Smarterware

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Topics: trapani, wave, facebook, web 2.0, smarterware, collaboration, google me, google+

Summer Reading #4 -- Rework

Aug 8, 2010 6:14:05 PM by John F. Mancini

I'll be taking a bit of vacation over the next two weeks, so I thought I would take the opportunity of highlighting a few books on my Summer reading list.

One of the good things about using a Kindle or Kindle on an iPAD for reading is the ability to use highlights to create a running summary of a book's highlights. Even better is that these highlights are aggregated across ALL readers. So in effect, any book can have a built in summary, generated by the wisdom of the crowds.  Pretty cool stuff.

So in my vacation posts I'll highlight a few books I've enjoyed recently, and some Kindle-generated excerpts to give you a snapshot of the contents.

 Rework is both a practical guide for nimble organizations and a great marketing piece for the authors, Jason Fried and David Hansson. These are the guys are the founders of 37Signals.  This is the company behind such great SaaS offerings as Basecamp (project management), Highrise (CRM), Backpack (collaboration), and Campfire (activity streaming). 

Per Seth Godin, "This book will make you uncomfortable. Depending on what you do all day, it might make you extremely uncomfortable. That's a very good thing, because you deserve it. We all do. Jason and David have broken all the rules and won. Again and again they've demonstrated that the that the regular way isn't necessarily the right way. They just don't say it, they do it. And they do it better than just about anyone has any right to expect."

This is a quick read, but worthwhile. And for small companies and organizations struggling with SharePoint and other higher end collaborative and document management products, the suite from 37Signals is worth a look.

Per the wisdom of the crowds on Kindle, a few representative quotes...

"Workaholics aren’t heroes. They don’t save the day, they just use it up. The real hero is already home because she figured out a faster way to get things done."

"You’re better off with a kick-ass half than a half-assed whole."

"It’s the stuff you leave out that matters. So constantly look for things to remove, simplify, and streamline. Be a curator. Stick to what’s truly essential. Pare things down until you’re left with only the most important stuff. Then do it again. You can always add stuff back in later if you need to."

"If I’d listened to customers, I’d have given them a faster horse. —HENRY FORD"

"So emulate famous chefs. They cook, so they write cookbooks. What do you do? What are your “recipes”? What’s your “cookbook”? What can you tell the world about how you operate that’s informative, educational, and promotional?"

"Policies are organizational scar tissue. They are codified overreactions to situations that are unlikely to happen again. They are collective punishment for the misdeeds of an individual."


 You might also be interested in our new and revised SharePoint e-book, the first in a new series we'll be releasing over the next few months. Download a copy -- 8 Things You Always Wanted to Know About SharePoint -- But Were Afraid to Ask. There is no registration required and the book is free. You can even post it on your own web site and use it for whatever purpose you wanted.

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Topics: Highrise, Backpack, Basecamp, activity streaming, ecm, 37signals, collaboration, sharepoint, Seth Godin, CRM, project management, Campfire

8 Major Trends That Will Change ECM in the Coming Years

Aug 3, 2010 3:00:23 PM by John F. Mancini

Enterprise content management is already composed of a complex, broad set of ideas and technologies - over the next 5 years, a convergence of trends across multiple software categories will have a massive impact on this space. This list is by no means exhaustive, as vendors will also need to deal with evolving challenges around security, retention, workflow, capture, and other aspects of ECM, but the following eight trends will fundamentally change how we build and deploy content management solutions:

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Topics: levie, box, 8 things, content management, ecm, future, collaboration,, social media, mancini, search, trends, Industry statistics and research

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